Managing Wallet Balance Periods
- p_demou (Deactivated)
- Persia Xenopoulou (Deactivated)
AVAILABLE FROM CRM.COM R12.0.0
Table of Contents
Navigating to Wallet Balance Periods
CONFIGURATION > FINANCE APPLICATION > WALLETS > MANAGE WALLET BALANCE PERIODS
Using Wallet Balance Periods
Wallet Balance Periods represent the periods of time during which the balance of each Wallet and its Wallet Allotments was calculated. As a result, the opening balance of each Wallet is calculated based on the Wallet Transactions which were generated within that period's time frame plus the balance brought forward from previous Wallet Balance Periods. Wallet Balance Periods can be either 'Open' or 'Closed'. However, only one Wallet Balance Period can be 'Open' at a time and it will always be the latest one. Each Wallet Balance Period's duration is Monthly.
The first Wallet Balance Period is automatically created by the system. The following Wallet Balance Periods are created once the current Wallet Balance Period is closed (via Closing Period process). Once a Wallet Balance Period is closed it cannot be reopened and no more Wallet Transactions can be posted against it, as Wallet Transactions can only be posted against 'Open' Wallet Balance Periods and can only be related to a single Wallet Balance Period.
View the Attributes Table below for a comprehensive description of the Wallet Balance Periods fields. Check the Validations & Restrictions Table for a list of available Actions when working with Wallet Balance Periods including each Action's related restrictions, validations, additional information and a description of its system process.
Validations & Restrictions
| Action | Restrictions | Validations | Additional Information |
|---|---|---|---|
| Create |
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| Close |
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| Modify |
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| Open |
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| Delete |
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Attributes
An * indicates a field is mandatory.
Name | Description |
|---|---|
| Main Information | |
| Number | The Wallet balance period's number which is consisted by the period's month and year, e.g. 201701 for January 2017. |
| Name | The Wallet balance period's name which is consisted by the period's month and year, e.g. January 2017. |
| Life Cycle State | The Wallet balance period's Life Cycle State. Available values are 'Open' or 'Closed'. Multiple Closed periods can exist but at any point of time, one and only one of them can be in an 'Open' Life Cycle State. |
| From Date | The first day of the Wallet balance period's month. It is always set on the first day of each month. |
| To Date | The last day of the Wallet balance period's month. It is always set on the last day of each month. |
| Closed Date | The date when the Wallet Balance Period was closed. This is available once a Wallet Balance Period Calculation process is completed which is also the only process which modifies this information. |
| Closed by Wallet Balance Period | The Wallet Balance Period which follows this Wallet Balance Period. This information is available only as long as this Wallet Balance Period is in 'Closed' Life Cycle State. |
| Period Closing Performed by User | The User who initiated the Wallet Balance Period Closing process that triggered this Wallet Balance Period to be updated into 'Closed' Life Cycle State. This information is available only when the Wallet balance period's Life Cycle State is set to 'Closed'. |
| Wallet Balance Period Totals | The Period's Totals as calculated during the Wallet Balance Period Closing process. This information includes the following:
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| Period Wallet Transactions | |
| Wallet Transactions | The Wallet Transactions of any Type that were submitted against the Wallet Balance Period. |
| Log Information | |
| Log Information | The standard set of Log Details information available in all entities |
Closing a Wallet Balance Period
- Navigate to the Wallet Balance Period screen
- Search for the 'Open' Period and go to its data entry screen
- Click on Actions > Calculate Wallet Balance per Period from the Actions menu
- From the modal window select whether you would like to execute the process now or schedule it for some time in the future
- Click on Submit. Once submitted, the process will run as scheduled.
- When the process is completed:
- The Wallet Balance Period Totals tab is populated
- The Current Period is closed
- The period is copied on all Wallet Transactions posted within this period
- A New Period is created
- The opening Wallet Balance of all Wallets is calculated
Additional Actions for Wallet Balance Periods
Viewing Wallet Balance per Period Errors
After a Wallet Balance Period is 'Closed', the 'View Wallet Balance per Period Errors' Actions allows the User to identify the wallets that for any reason could not be processed during the Wallet Balance Period Closing process.
- Navigate to the Wallet Balance Period screen
- Search for a 'Closed' Period and go to its data entry screen
- Click on Actions > View Wallet Balance per Period Errors from the Actions menu
- Wallets that were not processed due to an error are presented in a list
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