What does this section cover?

What are Wallet Definitions?

Wallet definitions is a set of business rules used to control the behavior of Wallet throughout their whole life cycle.

Creating, Editing & Deleting Validations & Restrictions

Wallet Definition attributes 

Defining your own Wallet Definition tailored to your company's needs

1. Navigate to CONFIGURATION > FINANCE APPLICATION > WALLETS > SET UP BUSINESS DEFINITIONS
   
2. Either search for an existing one or from the Top Menu click on NEW
   

3. MAIN INFORMATION

   1. Provide information for the following fields

      1. Name: Provide a unique name for the definition

      2. Alternative Code: Provide a unique alternative code for the definition

      3. Description: Provide a description for the definition

      4. State: State is Read Only. Check here how you can set a definition as active

4. WALLET CAUSES
    

   1. CREATE WALLETS

      1. Check the boxes of the events that you would like to cause automatic creation of the wallet
         1. On Creating New Accounts Receivable
         2. On Using An Accounts Receivable on a Prepaid Subscription
         3. On Using Accounts Receivable in Rewards Participants

   2. CANCEL WALLETS

      1. Check the boxes of the events that you would like to cause automatic cancellation of the wallet
         1. On Terminating An Accounts Receivable
         2. On Terminating the Relation of a Wallet with a Subscription or a Rewards Participants

   3. DEBIT WALLETS

      1. Check the boxes of the events that you would like to cause automatic debiting of the wallet
         1. During Prepaid Billing Run: If checked then select from the drop down list the Debit Wallet Transaction Type to be created 
         2. On Spend Reward Transactions: If checked then select from the drop down list the Debit Wallet Transaction Type to be created 

   4. CREDIT WALLETS

      1. Check the boxes of the events that you would like to cause automatic crediting of the wallet
         1. On Award Reward Transaction: If checked then select from the drop down list the Credit Wallet Transaction Type to be created 
         2. On Payments Posting: If checked then click on ADD and define the following
            1. Wallet Transaction Type: Search for the wallet transaction type to be created based on the conditions defined below
            2. Conditions: Click on  ADD CONDITIONS  to open modal and select the payment Financial Transaction type that when posted will cause the creation of the Credit Wallet Transaction type defined
         3. On Credit Note Posting: If checked then click on ADD and define the following
            1. Wallet Transaction Type: Search for the wallet transaction type to be created based on the conditions defined below
            2. Conditions: Click on  ADD CONDITIONS  to open modal and select the Credit Note Financial Transaction type that when posted will cause the creation of the Credit Wallet Transaction type defined
         4. AVAILABLE FROM CRM.COM R9.0.0 - On Prepaid Billing Run:  If checked then click on ADD and define the following 
            1. Wallet Transaction Type: Search for the wallet transaction type to be created based on the conditions defined below
            2. Conditions: Click on  ADD CONDITIONS  to open modal and select the Credit Note Financial Transaction type that when created by the will cause the creation of the Credit Wallet Transaction type defined

   5. REIMBURSE WALLETS

      1. Check the boxes of the events that you would like to cause automatic reimbursing of the wallet
         1. On Cancelling a Wallet: If checked then select from the drop down list the Reimburse Wallet Transaction Type to be created 
         2. On Changing a Prepaid Subscription Accounts Receivable: If checked then select from the drop down list the Reimburse Wallet Transaction Type to be created 

   6. VOID WALLET TRANSACTIONS

      1. Check the boxes of the events that you would like to automatic void related wallet transactions
         1. On Cancelling a Reward Award Transaction: If checked then select from the drop down list the Void Wallet Transaction Type to be created 
         2. On Cancelling a Reward Spend Transaction: If checked then select from the drop down list the Void Wallet Transaction Type to be created 
         3. On Cancelling a Payment: If checked then click on ADD and define the following
            1. Wallet Transaction Type: Search for the Void wallet transaction type to be created based on the conditions defined below
            2. Conditions: Click on  ADD CONDITIONS  to open modal and select the Payment Financial Transaction type that when cancelled will cause the creation of the Void Wallet Transaction type defined

5. WALLET RULES

   

   1. CREDITING RULES

      1. Check the boxes for the event that should happen when the conditions defined in the table below are met
         1. Debit the Related Accounts Receivable: If checked then click on ADD and define the following
            1. Financial Transaction Type: Select from the drop down the Debit Financial Transaction type to be used to debit the account when conditions defined at the table are met
            2. Product:Search for the product to be included in the lines of the invoice to be created
            3. Conditions: Click on  ADD CONDITIONS  to open modal and select the Credit Wallet Transaction Type that when created will cause the creation of the Debit Financial Transaction type defined

   2. REIMBURSING RULES

      1. Check the boxes for the event that should happen when the conditions defined in the table below are met
         1. Credit the Related Accounts Receivable: If checked then click on ADD and define the following
            1. Financial Transaction Type: Select from the drop down the Credit Financial Transaction type to be used to credit the account when conditions defined at the table are met
            2. Product:Search for the product to be included in the lines of the credit note to be created
            3. MAX Refund Amount: Provide an integer/decimal value for the maximum amount allowed to be refunded
            4. Conditions: Click on  ADD CONDITIONS  to open modal and select the Reimburse Wallet Transaction Type that when created will cause the creation of the Credit Financial Transaction type defined

   3. VOIDING RULES

      1. Check the boxes for the event that should happen when the conditions defined in the table below are met
         1. Cancel Any Related Invoice: If checked then click on ADD and define the following
            1. Financial Transaction Type: Select from the drop down the Invoice Cancellation Financial Transaction type to be created when voiding credit wallet transactions types as defined in the conditions
            2. Conditions: Click on  ADD CONDITIONS  to open modal and select the Credit Wallet Transaction Type that when voided will cause the creation of the Invoice Cancellation Financial Transaction type defined
         2. Debit Any Related Account: If checked then click on ADD and define the following
            1. Financial Transaction Type: Select from the drop down the Debit Financial Transaction type to be created when voiding reimburse wallet transactions types as defined in the conditions
            2. Conditions: Click on  ADD CONDITIONS  to open modal and select the Credit Wallet Transaction Type that when voided will cause the creation of the Debit Financial Transaction type defined
6. From the Top Menu click on SAVE

7. LOG INFORMATION

   Log information section keeps all the logging information related to the specific record

   • Basic set of information available in all entities
     • Created By User: The user that created the entity
     • Created By Unit: The unit of the user that created the entity
     • Updated By User: The user that last updated the entity
     • Updated by Unit: The unit of the user that last updated the entity
     • Date Created: The date the account was entity
     • Date Updated: The date the account was last entity
       
   
   

Deleting Wallet Definitions

1. Search for the entity that you would like to delete
   Visit  Using Summary Pages   to find out how you can search using CRM.COM Summary Screens
2. Click on the link of the record you would like to delete, to be transferred to the Data Entry page
3. From the actions menu click on "DELETE"
    The entity will be deleted given that the validations are satisfied
   
   

Changing the Life Cycle State of Wallet Definition

1. Navigate to the module you would like to activate a different definition for
2. From the menu click of the Summary page click on ACTIONS >  ACTIVATE DEFINITION
   
3. From the Drop Down select the definition you would like to set as active
4. Click on "SAVE"
   System will switch between active and inactive definitions