Configuring Financial Transaction Categories

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Navigating to Financial Transaction Categories

CONFIGURATION > FINANCE APPLICATION > FINANCIAL TRANSACTIONS > SET UP CATEGORIES

What are Financial Transaction Categories?

Financial Transaction Categories allow you to classify Financial Transactions into generic groups based on common attributes. Financial Transaction Categories follow a hierarchical structure.

  • Navigate to Financial Transaction Categories and explore existing records via the Summary page. Financial Transaction Categories follows a hierarchical structure, with 'parent' rows linked to multiple 'children' rows directly beneath them.
  • Click on the link (Name or Number) of the record of your interest to open a modal window with the related details. Provide a name for the 'parent' to make that Category a 'child' or erase the parent name to make the Category a 'parent' itself.
  • Either SAVE the changes or cancel (X) and go back to the Summary page. 
  • Create a new Category (ADD) or delete an existing one (REMOVE)
  • Use EXPAND ALL to view 'parent' and 'children' rows and COLLAPSE ALL to only view 'parent' rows.

Check the Validations & Restrictions Table below for a list of available Actions when working with Financial Transaction Categories, including each Action's related validations, restrictions and additional information.  View the Attributes Table for a comprehensive description of the Financial Transaction Categories' fields.

 

CATEGORIES - TREE STRUCTURE

Validations & Restrictions Table

ActionValidationsRestrictionsAdditional Information
General
  • Not available
  • Not available
  • Must be added to the Financial Transaction Type to be available to be added on Financial Transactions.
Create
  • Mandatory Fields must be defined
  • Not available
  • Not available
Edit
  • Mandatory Fields must be defined
  • Not available
  • Not available
Delete
  • Cannot delete a Category if it is used by a Financial Transaction Type.
  • Deleted Financial Transaction Categories are still visible on records which were created using them.
  • Not available

Attributes Table

An * indicates a field is mandatory.

Name

Description

Name*The name of the Category.
Code*A code for the Category.
DescriptionA description of the Category.

Parent

The 'parent' of the Category, unless if the Category is a 'root'.