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Creating Financial Transactions

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Navigating to Financial Transactions

Finance Application > Financial Transactions > Manage Financial Transactions

Explaining Financial Transactions  Fields

Invoices 

Name

Description

NumberThe transaction number of the invoice which is automatically generated on posting the invoice
Reference numberThe reference number of the invoice which is automatically generated on creating the invoice
Accounts receivable *The related accounts receivable
Financial transaction type *The financial transaction type. Only financial transaction types classified as invoices can be applied
Life cycle stateThe life cycle state of the invoice
Rejection reasonThe reason that the transaction was rejected.
Mandatory on conditions: is mandatory only if the transaction is rejected while being in draft life cycle state
CategoryThe category of the invoice. Only categories listed as allowed on the related financial transaction type can be applied

Issued on

The date that the invoice was issued
Posted onThe date that the invoice was posted
Due onThe date that the credit period for that specific invoice is ending.
Mandatory on conditions: If the invoice is posted 
Shared NotesShared notes for the invoice
Invoice Items *

A list of items which are invoiced by this financial transaction. The following aggregated amounts are also calculated dynamically:

  • Discount amount
  • VAT amount
  • Net amount
  • Total amount
  • Outstanding amount
  • Unsettled amount

It is mandatory to specify at least one invoice item

 

Credit note

Name

Description

NumberThe transaction number of the credit note which is automatically generated on posting the credit note
Reference numberThe reference number of the credit note which is automatically generated on creating the credit note
Accounts receivable *The related accounts receivable
Financial transaction type *The financial transaction type. Only financial transaction types classified as credit notes can be applied
Life cycle stateThe life cycle state of the credit note
Rejection reasonThe reason that the transaction was rejected.
Mandatory on conditions: is mandatory only if the transaction is rejected while being in draft life cycle state 
CategoryThe category of the credit note. Only categories listed as allowed on the related financial transaction type can be applied

Issued on

The date that the credit note was issued
Posted onThe date that the credit note was posted
Issue reasonA description of the reason that the credit note is issued
Shared NotesShared notes for the credit note
Invoices to creditThe invoices that were intended to be credited
Credit Note Items *

A list of items which are credited by this financial transaction. The following aggregated amounts are also calculated dynamically:

  • Discount amount
  • VAT amount
  • Net amount
  • Total amount
It is mandatory to specify at least one credit note item

 

Payment

Name

Description

NumberThe transaction number of the payment which is automatically generated on posting the payment
Reference numberThe reference number of the payment which is automatically generated on creating the payment
Accounts receivable *The related accounts receivable
Financial transaction type *The financial transaction type. Only financial transaction types classified as payment can be applied
Life cycle stateThe life cycle state of the payment
Rejection reason

The reason that the transaction was rejected.

Mandatory on conditions: is mandatory only if the transaction is rejected while being in draft life cycle state

Payment method *The payment method of that payment. Only payment methods listed as allowed on the related financial transaction type can be applied
Payment amount *The amount of the payment
CategoryThe category of the payment . Only categories listed as allowed on the related financial transaction type can be applied

Issued on

The date that the payment was issued
Posted onThe date that the payment was posted
Received on *The date that the payment was received.
Received by user *The user who actually received the payment.
Received by unit *The unit who actually received the payment.
Shared NotesShared notes for the payment
Invoices to payThe invoices that were intended to be paid
Bills to payThe bills that were intended to be paid

Voucher

The voucher that was used and resulted into creating and posting the payment. This information is available only if the payment was created by using a voucher

 

 

Refund

 

Name

Description

NumberThe transaction number of the refund which is automatically generated on posting the refund
Reference numberThe reference number of the refund which is automatically generated on creating the refund
Accounts receivable *The related accounts receivable
Financial transaction type *The financial transaction type. Only financial transaction types classified as refund can be applied
Life cycle stateThe life cycle state of the refund
Refund amount *The amount to be refunded
CategoryThe category of the refund. Only categories listed as allowed on the related financial transaction type can be applied

Issued on

The date that the refund was issued
Posted onThe date that the refund was posted
Issue reasonA description of the reason that the refund is issued
Shared NotesShared notes for the refund



Creating & Saving, Validations & Restrictions

ActionValidationsRestrictionsAdditional Information
Create
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Save 
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Creating an Accounts Receivable 

 

  1. Search using the criteria available in the summary page
  2. From the top menu click on the New to open the Financial Transactions  data entry page
  3. Rest of the steps

  4. ATTACHMENTS

    1. Add any files or URLs related to the entity.

      Check  General Settings to find out the restrictions (if any) related to the type and the size of the files you wish to upload. 

      1. For adding a file
        1. Click on Add > Upload File
          Attachments - Upload File 
        2. Drag and Drop the file in the modal 
          OR 
        3. Click in the modal
        4. Select the file to be uploaded
        5. Click on "DONE"
        6. Notes: Provide notes related to the upload
      2. For adding a URL
        1. Click on  "ADD"
          Attachments - URL 
        2. Attachment: Specify the URL
        3. Notes: Provide notes related with the URL


  5. LOG INFORMATION

    The following information is automatically set by the system on saving the Financial Transactions

    1. Log information section keeps all the logging information related to the specific record

      • Basic set of information available in all entities
        • Created By User: The user that created the entity
        • Created By Unit: The unit of the user that created the entity
        • Updated By User: The user that last updated the entity
        • Updated by Unit: The unit of the user that last updated the entity
        • Date Created: The date the account was entity
        • Date Updated: The date the account was last entity
          LOG DETAILS


  6. From the Action Menu click on Save

System Processing

 

Visit /wiki/spaces/WIP/pages/10010220 Financial Transactions for business examples related to Creating Financial Transactions


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