Generic Settings

Configure system platform settings applicable across the software. The options differ according to the organisation level at which the system user is signed in, i.e., Settings differ for Cloud Operator users, Service Owner users and Business users.

This manual covers the generic platform settings from the Cloud Operator level down to the Business level, which are not included in the configuration of other manuals. Each setting is clearly marked with the organisation level to which it applies.

Refer to the Reference Material section below for configuring additional platform settings that fall under other system areas and are not covered in detail below.

To configure generic platform system settings - select Settings > Platform.

Time Zone

BUSINESS

Select the time zone of your Business. All date/time-related actions (e.g. registration date/time, communication scheduled date/time etc.) will be as per the selected time zone.

CRM.COM time zone is UTC based
The supported time zones are based on ISO 8601
Currently, Contact’s time zones are not handled by the system; this should be taken into consideration when scheduling communications to be sent to Contacts in a different time zone than your Business’s

Currencies

BUSINESS

Each business has a base currency that serves as its default currency for operations. Upon registration, each business is assigned a base currency based on its locale, but this can be changed before any financial transactions occur.

To enable multi-currency operations for a business, additional currencies can be added with exchange rates against the base currency, allowing for processing transactions in other currencies as well.

The base currency cannot be changed if products, transactions, or payment gateway requests are associated with it.
The supported currencies are based on ISO 4217.
Exchange rates are manually maintained.

Contact Account Currency

When a contact registers with a business, they select a country of agreement, and the contact’s account is created using the country’s base currency defined.

A contact may have multiple accounts in different currencies. If they do, one of the accounts will be designated as the primary account, which is the main account used by the contact. This primary account can be changed at any time.

For more information about accounts, please refer to the Financials manual.

Contact Wallet Currency

The CRM.COM wallet has a separate pocket for each business that the contact signs up for. The pocket carries the currency for the business, which cannot be changed. On front-end applications, a contact can see only the offers in the same currency as their wallet currency, and when a business awards a contact, the respective business pocket is credited.

Learn more about the Wallet here.

Languages

SERVICE OWNER BUSINESS

The default language of the software is English. However, additional languages can be defined for selection as the preferred language of communication with Contacts, as well as for customer-facing apps (e.g. mobile app, portal).

The Contact language is automatically set upon contact registration based on the Contact’s locale but can be changed at any point in time either by the Contact themselves via the app/portal or from the backend by a system user (Demographics area).

The available languages that are supported are based on ISO 639-3
The backend UI is available only in English, but the app and portal are currently available in English and Greek
If the contact registry is enabled at the Service Owner level, all Businesses belonging to the Service Owner will adopt the same language settings as the Service Owner.

Countries (of Agreement)

SERVICE OWNER BUSINESS

If your Organisation operates on a multi-regional level, you can configure the supported countries of agreement for your Contacts to register under. This will allow you to differentiate the prices of products and services offered for ordering based on the Contact’s country.

The Base Country is the default country.

A Contact can select their country during the registration process either using the app or portal
A system user can change a Contact’s country of agreement via the backend from the Contact screen (Demographics area)

Currencies

Add the currencies for each country, which must be predefined in Settings > Platform > Currencies, along with the exchange rate for each one.

Tags

BUSINESS

Tags are a way of adding keywords or additional information to entities in the system so that they can be easily searched for and located. Tags can be used as a filtering option on summary screens to return only the required records.

Create Tags using terms relevant to your Business for the following entities:

Contacts
Service Requests
Leads
Activities
Products
Organisations

Once a Tag has been created, it needs to be activated to be used. Edit the Tag and change the State to Active.

To add a Tag to an entity - locate and select the record in question (e.g. Contact), edit the Tag placeholder and choose one or more Tags from the available list, or start typing the Tag name to perform a quick search.

Since Tags are entity-specific, you can only choose from those Tags configured for the entity you are currently editing, i.e. Tags created for entity Contacts won’t be selectable when editing Service Requests.

Organisation Tags

Tags can be defined in order to group Organisations based on their business activities and can be created in one of two ways:

By system users via Settings
Using Google Place Types when creating/updating an Organisation. In the event that the address lookup (of an Organisation) is performed using Google Places, any Google Place Types retrieved for the Organisation will automatically populate the tags, the user can amend these tags before saving. Once saved, any undefined tags will automatically be created at the Service Owner level and can also be assigned to other Businesses of that Service Owner. Users cannot delete tags saved in this way.

Business users can create their own organisation tags; however, Merchant/Service Provider users cannot access the configuration page but can search for and select tags when creating/updating their venues.

Mobile app users can use organisation tags to filter locations according to their business type, therefore viewing only those locations of particular interest to them.

Test Data / Live Data

SERVICE OWNER BUSINESS MERCHANT

CRM.COM software supports two environment modes - Live Data and Test Data.

When you first sign in to your newly created business on CRM.COM, you will automatically be switched to the Live Data environment. This is the environment where your actual ‘real world’ operations take place.

Test Data provides an environment where you can experience CRM.COM firsthand. You can create contacts, set up reward schemes and offers, create physical products and subscription plans, test your billing configurations, and generally become familiar with the software without affecting your actual Live Data.

A back-end system user can switch between Test Data and Live Data as needed by toggling the switch at the bottom of the sidebar menu. The bar at the top of the screen reminds you that you are in Test Data mode.

Test data and Live data function similarly, with the same features and processes, but they do not have the same data. It must be noted that data generated in Test data mode is not accessible when switching to Live data mode.

IMPORTANT

Certain system configurations are identical in both the Test and Live environments. This means that users will encounter the same configuration regardless of the environment they are using.

However, data such as Contacts, Reward Schemes, Reward Offers, Products, Promotions, etc. created in Test Data mode will need to be recreated in Live Data mode.

The following system configurations are identical for both Test Data and Live Data modes:

Business Network
- Organisations - Service Owners, Businesses, Merchants, Venues (note that Service Owners, Businesses and Merchants can also switch between Test and Live data too)
- TAPS (of Business, Merchant, Venue organisations)
- Organisation Groups
- Organisation Tags
Security
- User Roles
- Users
- Teams
Platform
- Countries of Agreement
- Currencies
- Industry
- Industry Sectors
- Languages
- Time Zone
- Custom Fields

White Label

SERVICE OWNER

White Labelling allows the Service Owner to rebrand the software using their own logo and user policies. The configuration is trickled down to the Businesses registered with the Service Owner. If White Labelling is not configured, then the default CRM.COM branding is used.

White labelling supports a logo which is visible on the registration and sign-in page, as well as the sidebar menu, along with the other relevant user policy URLs appearing on the registration screen.