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Configuring Payment Methods

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What does this section cover?

What are Payment Methods?

A payment method is used to determine the way that customers chose to pay for services or physical goods. Payment Method is defined during the creation of the payment.

Creating, Editing & Deleting Validations & Restrictions

ActionValidationsRestrictionsAdditional Information
General
  • Not Applicable
  • Multiple payment methods can exists in the system but each one should have a unique name and alternative code.
  • Not Applicable
Create
  • Mandatory Fields need to be defined
  • Not Applicable
  • Not Applicable
Edit
  • Mandatory Fields need to be defined
  • Not Applicable
  • Not Applicable
Delete
  • Not Applicable
  • Payment methods cannot be deleted if they are already used by payments which are still draft or if they are included in the list of allowed payment method in one of the available financial transaction types classified as payment.
  • Deleted payment methods are still visible on payments which were created using those methods.

Payment Methods attributes 

Name

Description

Name*The name of the payment method
Alternative Code*

The alternative code of the payment method. It should be mandatory and unique. On creating a new payment method it should default to the first letter of each word included in the name (in Capitals), if nothing else is specified

DescriptionThe description of the payment method

Defining your own Payment Methods tailored to your company's needs

  1. Navigate to CONFIGURATION > FINANCE APPLICATION > FINANCIAL TRANSACTIONS > SET UP PAYMENT METHODS
  2. Either search for an existing one or from the Top Menu click on NEW

  3. MAIN INFORMATION

    1. Provide information for the following fields

      1. Name
      2. Alternative Code
      3. Description
  4. From the Top Menu click on SAVE

  5. LOG INFORMATION

    Log information section keeps all the logging information related to the specific record

    • Basic set of information available in all entities
      • Created By User: The user that created the entity
      • Created By Unit: The unit of the user that created the entity
      • Updated By User: The user that last updated the entity
      • Updated by Unit: The unit of the user that last updated the entity
      • Date Created: The date the account was entity
      • Date Updated: The date the account was last entity
        LOG DETAILS

Deleting Payment Methods

  1. Search for the entity that you would like to delete
    Visit  Using Summary Pages   to find out how you can search using CRM.COM Summary Screens
  2. Click on the link of the record you would like to delete, to be transferred to the Data Entry page
  3. From the actions menu click on "DELETE"
     The entity will be deleted given that the validations are satisfied

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