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Learn to configure Subscription Maintenance Utilities Definition that will dictate overall behavior behaviour of Subscription Maintenance Utilities

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The Subscription Maintenance Utilities Definition provides a set of utility batch processes that can be used to maintain subscriptionsSubscriptions. The subscription maintenance utilities definition Utilities Definition is a transient entity and it basically consists of two Subscription Batch Processes Definitions:
Activate Settles SubscriptionsExecute Scheduled ActionsSettled Subscriptions
Activates 'Not Effective' Normal Subscriptions that belong to Accounts Receivable that have not exceeded their Credit Limit and that had their balance changed within a specified timeframe
Execute Scheduled Actions
Executes all Scheduled Subscription Actions whose Scheduled Execution date is equal or before the current date.
Only one instance of the Subscription Maintenance Utilities Definition can exist in the System, therefore you cannot create a New Definition or Delete an existing one
Navigate to Subscription Maintenance Utilities Definitions and modify (EDIT) the Definition as required
Use CANCEL to revert any unwanted changes made to the Definition.
Use VIEW PROCESS RUNSRuns available in the section of each process to view all the Runs executed for the specific Process
Check the Validations & Restrictions Table below for a list of available Actions when working with Subscription Maintenance Utilities, including each Action's related validations, restrictions, and a description of its system process. View the Attributes Table for a comprehensive description of the Subscription Maintenance Utilities fields.
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Validations & Restrictions

Multiple Subscription Maintenance Utilities Definitions can exist in the system, but each one should have a unique name and alternative code

Action	Validations	Restrictions	Additional Information	General	System Processing
Create	Not Applicable		Create	Mandatory Fields must be defined Name and alternative code must be unique	You cannot create a new definition	Not Applicable	Not Applicable
Edit	Mandatory Fields must be defined Name and alternative code must be unique	Not Applicable	If there is at least one scheduled Run using the same Definition, then a new Run Definition instance is created. The new Definition will have the same values and Unified Code as the first one, an augmented version number and all the modified information.	Not Applicable
Delete	Not Applicable	Run Definitions cannot be deleted if there exists at least one scheduled or completed run for that Definition		Submit			Run for that Definition	Not Applicable	Not Applicable
Process Settled Subscriptions	Not Applicable	Not Applicable	The process retrieves only Not Effective Subscriptions following a Normal Billing Term Scheme which have not exceeded their /wiki/spaces/WIP/pages/10010224 and had a balance change within the specified timeframe	Subscriptions that meet the conditions are activated If the Definition is still enabled then A Run is rescheduled after a period of time, based on the frequency defined on the Definition If the Definition is not enabled then The processing ends, and no Run is rescheduled
Process Subscriptions with Scheduled Processes	Not Applicable	Not Applicable	The process retrieves all Scheduled Subscription Actions whose Scheduled Execution Date is equal or before the current date.	Subscription Actions that meet the conditions are activated If the Definition is still enabled then A Run is rescheduled after a period of time, based on the frequency defined on the Definition If the Definition is not enabled then The processing ends, and no Run is rescheduled

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Attributes

An * indicates a field is mandatory

Name

Description

Process Settled Subscriptions Settings

It defines the settings that will be applied while processing settled subscriptionsSubscriptions

Activate Normal Subscriptions

It defines the settings that will be The Settings that are used while performing "Activate Normal Subscription" runsRuns, which are applied in order to activate not effective normal subscriptions Normal Subscriptions which are already settled
(i.e. they don't exceed their credit limit status). Note that this sub section reflects to an effective "Activate Normal Subscription Run Definition". Only one effective definition can exist, and is created / updated automatically whenever the settings are specified

Enabled *

It defines Defines if the process is enabled 'Enabled' or not. By default this process is disabled.
If enabled and the the process is not already submitted to the scheduler then, the "Batch processes health monitoring utility" will submit Scheduler, the 'Batch Processes Health Monitoring Utility' submits this process to the scheduler Scheduler in order to execute it.

Note
If disabled and the process is already submitted then

the process will be

it is executed and

will

not

be

resubmitted to the

scheduler again

Scheduler.

Frequency *

It defines Defines the recurrence frequency Frequency measured in secondsSeconds, minutesMinutes, hours Hours or daysDays

Hours Since Latest
Accounts Receivable Balance Change

If specified then only accounts receivable that had a balance change within the specified time frame will be processes

Applies an additional filter on the retrieved Subscriptions so that only Subscriptions owned by Accounts Receivable having Financial Transactions which were posted within the last X hours are retrieved.

Only Integer numbers accented

Subscription Action Type

The

subscription action type that will be used to activate the settled subscriptions. Only subscription action types having a behavior code equal to "Activate Subscription" can be selected. This information is visible, applicable and mandatory only if any subscription action types with that behavior code exist in the system

Subscription Sub Action Type

The subscription sub action type that will be used to activate the settled subscriptions. Only subscription sub action types related with the already specified subscription action type can be selected. This information is visible, applicable and mandatory only if any subscription action types with that behavior code exist in the system

View Process Runs

A link that can be used to display the already executed process runs related with that specific process. This information is displayed through a modal window, which also provides the ability to filter the results by the date of execution

Subscription Action Type that is used to classify each Activate Subscription action that will be applied

Note
If no Subscription Action Types or Sub-Action Types are configured in the System for Activate Subscription, you don't need to define anything

Subscription Sub-Action Type

The Subscription Sub-Action Type that is used to classify each Activate Subscription action that will be applied

Note
If no Subscription Action Types or Sub-Action Types are configured in the System for Activate Subscription, you don't need to define anything

View Process Runs

Displays the Runs that were executed for the specific Definition. Each Run includes the Subscriptions that were activated.
In case of an error, the error code and description is displayed.

Process Subscriptions with Scheduled Changes

It defines the settings that will be applied while processing subscriptions Subscriptions having scheduled changes

Execute Scheduled Subscription Actions

It defines the The settings that will be are used while performing the "Execute Scheduled Subscription Actions" runs. Note that this subsection reflects to an effective "Execute Scheduled Subscription Actions Run Definition". Only one effective definition can exist, and is created / updated automatically whenever the settings are specifiedRuns.

Enabled

Defines if the process is 'Enabled' or not.
If enabled and the process is not already submitted to the Scheduler, the 'Batch Processes Health Monitoring Utility' submits this process to the Scheduler in order to execute it.

Note
If disabled and the process is already submitted then it is executed and not resubmitted to the Scheduler.

Frequency*

Defines the recurrence Frequency measured in Seconds, Minutes, Hours or Days

View Process Runs

Displays the Runs that were executed for the specific Definition. Each Run includes the Subscriptions Subscription Actions that were processed.
In case of an error, the error code and description is displayed.

note

Visit Understanding Subscription Maintenance Utilities for business examples related to Subscription Maintenance Utilities

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