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Creating and Sending Wallet Balance Printout

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What does this section cover?

What is Wallet Balance Printout?

Wallet Balance Printout displays the wallet balance along with all the allotments, the wallet transactions posted within the current year and the balance carried forward from the previous year. The printout is available through the Wallets data entry page.

Validations & Restrictions

ActionValidations
CREATING
  • Security Network restrictions are applicable (i.e. only records that can be accessed by the logged in user are retrieved) as explained in Understanding Network Entity Types

Header Information of Wallet Balance Printout

The following information can be found at the top of the printout.

Name
Description
NameThe account owner's Full name
Account NumberThe Accounts Receivable number for which the Bill was issued
Estimated Consumption DateThe estimated date on which the Wallet's amount will be consumed

Detailed Information of Wallet Balance Printout

The following information is the information provided within the printout. If multiple records exist within the printout, then the following information is available for every record

Balance Allotments

Name
Description
Product

The product for which an amount was allotted

TypeThe product type for which an amount was allotted
Validity DateThe date from which the amount allotted is allowed to be consumed
Amount that can be spentThe amount allotted to the specified product or to products of the specified product type

Wallet Transactions

Name
Description
NumberThe Wallet Transaction's number
TypeThe Wallet Transaction's type
From DateThe date from which a Debit wallet transaction debits the wallet. Available only for Debits
To DateThe date until which a Debit wallet transaction debits the wallet. Available only for Debits
AmountThe Wallet Transaction's Amount
Extra Added AmountThe Wallet Transaction's Extra Added amount

Summary Information of Accounts Receivable Balance Printout

The following information can be found at the bottom of the printout

Name
Description
Balance Within <year>The Wallet balance calculated based on wallet transactions posted within the current year
Balance Carried OverThe Wallet balance calculated based on wallet transactions posted prior the current year
Total BalanceThe total Wallet Balance

Extracting Accounts Receivable Printout

  1. Navigate to FINANCE > WALLETS > MANAGE WALLETS

  2. Search for the Wallet that you would like to create a printout for

  3. Click on the number/name of the record you would like to access, to go to the Data Entry page

  4. From the Action Menu click on PRINTOUTS

  5. Select any of the available formats to extract the printout out of the following:

    1. PDF
    2. HTML
    3. XLS
    4. CSV
    5. RTF
    The format having the asterisk next to it, denotes the format which the printout will be extracted in.
    Printout Format
  6. From the Action Menu click on PRINTOUTS > Wallet Balance
    The printout is extracted and downloaded with the specified format.


Sending Wallet Balance via Email

  1. While in the Data Entry page of the entity click on PRINTOUTS > SEND VIA EMAIL from the Action Menu click 
    SENDING PRINTOUT VIA EMAIL
     

  2. Specify the required information
    1. Subject: Provide a subject in the free text area
    2. To Address: Select an address from the available email addresses
    3. Printout: From the drop down list select the Printout to be sent to customer

    4. Body: Provide information you would like to include to the email in the available text area. 
      You can use the Editor to format your body text accordingly 

      The customer is selected based on the Accounts Receivable of the selected entity. A list of the customer's email addresses is available. If the related customer has set only one address registered in the system, then that address will be automatically selected.

  3. Click on SUBMIT

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