Contacts Business Features

Business Feature / Process	Description
Create and manage contacts	Contact is the central process of the software, representing the customer of the business. Contacts can be created in 3 ways: Created as part of an import and using the back office API Created via UI backend Self Service Registration
Contact identity	Self Service sign up identity and authentication support for multiple authentication methods, incl. phone / OTP The ability for an existing contact to sign up by verifying their existing data
Marketing Authorisation settings	Through these settings, Contacts have the ability to specify whether they want to receive marketing-related material via email or SMS from the business. These settings can be changed at any time from the contacts (opt-in/out). The communication channels that the Contact can opt in/out of are: The consumer mobile app/portal (self-service API) The backend system - manually changed by a system user Links in a communication sent to the Contact Note that the marketing communication settings can be overridden by the business for important communications through the configuration of a communication plan and are also ignored for mandatory system communications, such as a verification communication sent during the Contact registration process.
Privacy Management and GDPR	CRM.COM complies with GDPR through the following processes Contact Consent KYC Profiles Anonymised Contacts Deleting Contacts
CIM	A Customer Identification Medium is an attribute which uniquely identifies a contact during its transactions between the CRM.COM Platform and other external systems. It is important to point out that CIM is not an authentication service (authentication assumed established). A very common use of CIMs is when a purchase event is submitted to CRM.COM from an external POS, where CIM is used to identify the Contact who made the purchase. CIMs can include: Card ( bank cards in hashed format) Phone Email Gift Pass (gift passes redeemed by the Contact) Loyalty Identifier
Contact Registry	This is a repository that holds the personal details of all Contacts registered in the CRM.COM Platform. A contact registry is set up by the service owner, and its purpose is to maintain a registry of contacts that can be shared with the businesses that opt-in to use the contact registry. The contact registry maintains contact details like first name, middle name, last name, email, phone, and CIMs. If a business opts into a contact registry, it will use the contacts of the registry and the common details of these contacts. Contacts can only be created/updated by the service owner. Businesses are able to create and maintain additional personal information for each Contact, such as date of birth, name, day and address.
Name-day management	Name days are usually used in reward offer configurations to award contacts on their special day. A predefined list of Christian Orthodox name days can be imported into the CRM.COM Platform for this purpose. A Contact's name day can be set: By the Contact using a consumer mobile app/portal (self-service API) By a user through the CRM.COM backend system
KYC profiles verification and engagement Roadmap	Know-Your-Customer (or KYC): is the process through which a company identifies and verifies the real identity of its customers by collecting reliable and valid contact details and documents. KYC process/flow allows the company to assign its customers with a KYC Profile based on which the company monitors and applies restrictions on a customer's tasks and transactions throughout CRM.COM. Verification: Indicate whether a Contact's identity has been verified by the system or not. Verification is performed during the registration process (e.g. activation link, OTP sent to the Contact). Unverified contacts have no restrictions to the type of actions which can be performed via the backend system. However, for front-end applications it's possible to force Contact to verify their email (using the email/password registration option) prior to using a front-end system. Engagement: When Contacts are first created, they automatically assume a state of Never Engaged. They become Engaged only if a business transaction (financial, reward) takes place for that Contact.
Activity feed	The Activity Feed tab provides a log of all business events performed for the Contact (e.g. communications, financial actions), which may have various statuses (e.g., draft) in ascending chronological order. By using the filter option, the user can preview activities of a specific type or select the link to see the actual transaction.
Contact statement	View and send with a communication plan
Contact tags	Tags provide a way of labelling Contacts with one or more custom terms so that they can be categorised, Tags can be used as a filtering option on summary screens to return only the required records.
Contact Communities	Contact Communities: are created by Contacts for collaboration purposes. When a Contact is added to a community, their relationship and permissions within the community are defined by the contact/backend system user, who manages the community. A contact can be a member of multiple communities and can perform actions for the community through front-end systems by switching between community group profiles. Adding Contacts: from the backend system Add person Select Contact from existing contacts create a new Relation of the Contact with the Community Access Level : Full access: No restrictions apply (i.e. Admin user) For Person type communities, the Admin user is the community owner For Company type communities, a backend user must add a contact and assign them full permissions. This Contact can then, in turn, add and manage other contacts (e.g. employees, managers etc.) to the company's community Restricted access: Restrictions apply to the Permissions set for the Contact Permissions are: Contact management: ability to update the community's contacts (& contact details) Service Request management: the ability to create and manage service requests Order management: the ability to create & manage orders
Terminate and anonymise	In compliance with GDPR, anonymising a Contact removes all identifying particulars and details of a Contact so that they are no longer distinguishable within the system without actually removing the Contact and its related transactions. Anonymisation of Contact can happen due to their inactivity or withdrawal of their consent. Termination of a contact permanently deletes a Contact and all its related transactions from the system. Both Anonymisation and Terminations are subject to specific rules.