What does this section cover?

Navigating to Price Plans

Explaining Price Plans Fields

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Name

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Description

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The type of the price plan:

• Base
• Conditional 

Generated automatically by the system when creating the Price Plan 

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• Physical Good Rates
• One Time Services Rates
• Termed Services Rates
• Expenses Rates

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Explaining Price Plan Rates Fields

Creating & Saving, Validations & Restrictions

Creating Base Price Plans

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MAIN INFORMATION

1. Name: Type the name
2. Code: Type the code
3. Effective Date: Click on the calendar icon and select the date you would like
4. Expiration Date: Click on the calendar icon and select the date you would like
5. Description: Type the description
6. Base Price Plan: If a base price plan is defined then the Plan being created is Conditional. Do not define anything for a Base Price Plan
   Quick Search by typing the name of the base price plan or click on the lense and search using the search modal;

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1. Click on ADD
2. From the Product  search modal start adding the products you would like to add to the price plan. 
   You can only add one product at a time 
3. Click on the Product added from the Product List on the left, to open the product rate input fields
   
   1. Code:  Type a new code if required. (The code needs to be unique)
   2. /wiki/spaces/V4Manual/pages/9831566: Select a Rate model from the drop down list
      Rate models will be filtered based on the classification of the product added 
   3. Base Amount: Define the base amount.
      If no Tiered Rate levels are defined, then this is the price to be used for Billing

   4. UOT: Select the UOT to be used to calculate the amount. Only applicable for Termed Services and One time services. 

      Note
      If you define a monthly rate UOT then the system will make the calculation if a daily rate is required. However if in your business you are billing daily, then its recommended you add a Daily rate for more precise results.

   5. Effective Starting From: Select the desired date from the drop down list.
      Only applicable for Termed Services.
   6. Applicable Only if Part of a bundle: Select the Termed Service Bundle Product, for which the specific product price plan rate will be applied for.
      Only applicable for Termed Services. 
      Visit Defining price rates for Product Bundles to find out more information about the different pricing models available for product bundles
      
   7. CALCULATE AMOUNT: Use the link if you would like to calculate base amount using discount amounts or Percentage discount.
      The form has no effect on the defined rate. It can be used as an on screen calculator for easy calculation on price changes.
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   8. Tiered Rates: If you would like to define tiered rate level pricing then use this tab. The tab is available in both Flat Rate and Tiered Rate
      Visit /wiki/spaces/V4Manual/pages/9831566 for more information on how Tiered Rate levels differ for Flat Rates and Tiered Rates
      1. Click on ADD to add a new line where you will add your tiered rate level
         1. Level: Define a number for the level
         2. From: Provide an integer number
         3. To: Select an option from the drop down list. If the Specific number is selected then you also need to provide an integer in the box next to it
         4. Amount: Provide a number for the amount per level
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ALLOWED ORGANISATIONAL UNITS

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LOG INFORMATION

The following information is automatically set by the system on saving the Price Plans

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Overview

Price plans are the set of rates at which a company offers goods and services.  The plans are used by the billing engine to charge customer accounts receivables for purchases. 

Every billable product that is added to a subscription, job or activity must belong to at least one price plan, with the exception of usage services whose rates are defined in Usage Service Catalogs. 

Price plans functionality 

• Suitable for promotions and discounting; Price plans can be subject to conditions that result in special rates (such as discounts for employees).
• Ideal for making price reductions; rates that are lower than the base rate can be defined for a specific period or purchase quantity.
• Simplify overall price adjustments when tax rates change.
  
  

Setting Up Price Plans

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Price plan rate models

The classification of each product determines the rate models available when adding a product to a plan.  Billing handles each model differently.

 Products are classified as: 

• Expenses
• Termed services
• One-time services
• Physical goods.

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Price plan fields

The table describes the sections of the Price Plans Data Entry page and explains how the fields on the page are used.

 Mandatory   Configurable

Related configuration areas

Mandatory modules must be configured for the Price Plan module to work. 

Optional modules may be configured for the module to operate at its full capacity.

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Using Price Plans

Several 'Effective' price plans can be present in the system. A price plan is selected when a subscription or job is created, reflecting the terms of agreement of the customer. 

If available, conditional price plans can be selected by users subject to 'Selection Conditions'. Whether the selected plan is used during billing depends on the 'Validity Conditions' of the price plan.

Selecting and creating a price plan

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Specify the criteria that match the price plan you are interested in or use NEW from the Actions menu to create a new plan.  Provide the information defined as mandatory in the price plan fields table and SAVE the plan.

Modifying a price plan

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Use EDIT from the Actions menu to edit price plans that have been created but not yet added to a subscription or job. You can add, remove or edit product rates and information already defined in a plan. Use the respective actions to add new product rates or amend price plans that are already in use by subscriptions or jobs.

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Amending existing price plan rates

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As a general rule, price plans that are already in use cannot be modified, as the company and customer agreed on the plan rates when the subscription or job was created. 

In exceptional cases it is possible to amend a plan, for example, to reflect a change in VAT or in rates across all contracts. When a price plan is updated, a new version of the plan is created including the previously defined products and rates.

Customers with updated price plans will be billed using the new rates (by default).  

1. Find the price plan to amend and from its Data Entry page, click Replace in the Actions menu to open the Replace Price Plan modal.
   1. Define the New Price Plan's Effective Date.
   2. Input the percentage by which all price plan rates should be adjusted under Adjust Rates by '%', or leave the field empty for individual updates.
      Use a positive or negative number to increase and decrease rates, respectively.
2. Click on SAVE to close the modal.
3. Once a new price plan version is created including the products and rates from the previous plan, click on edit and update price plan rates. 

Calculating and applying a discount to rates

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As long as a price plan is not already in use, it is possible to provide a discount on defined base and tiered rates.  When adding new or editing existing product rates, use Calculate Amount to enter a discount, expressed as an amount or percentage.  The discounted price is calculated and set automatically.

1. While on EDIT mode and select the product rate to update.
2. Click on CALCULATE, on the base or tiered rate.
3. In the Calculate Amount modal:
   
   1. Provide a number in the 'Initial Amount' text box (this can be the same or different than the base/tiered amount).
   2. Select between amount and percentage and provide a number in the text box below.
   3. Click anywhere outside the text box and check the calculated rate.
   4. Click on SAVE to apply the change.
      • The system will set the amount that has been calculated, regardless if the 'initial amount' provided was different to the base or tiered amount.

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Adding a new product rate to existing price plans

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Use the Add New Product action to define rates for new products in existing price plans.

1. Select the plan to which the new product should be added.
2. In the Data Entry page, click Add New Product from the Actions menu.
3. Use Quick Search or click on the magnifying glass to search for the product.
4. In the modal, enter the information that is necessary to create the product (refer to the price plan fields table).

Creating a conditional price plan

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Conditional price plans can be used for billing jobs or subscriptions, subject to two types of conditions, defined in the price plan:

• Selection Conditions must be met to make the price plan available.
• Validity Conditions must be met in order to use the rates for billing.  
  Selection conditions can change from the time a price plan is set until it is billed. It is recommended to have the same conditions defined for selection and validity.
  If validity conditions are not met during billing, then the system will use rates from the base price plan that was used when creating the conditional price plan.

Specify the criteria that match the price plan you are interested in or use NEW from the Actions menu to create a new plan. Provide the mandatory information in the price plan fields table before you SAVE the plan.

1. Click on NEW from the Actions menu to create a new plan.

1. Provide the mandatory information in the price plan fields table (like in base price plans).  

   Note
   Important: Select a Base Price Plan for the system to use in case the selected conditional price plan conditions are not met during billing.

2. Rates: Available rates from the selected base price plan are displayed. Change the rates individually or use the Replace Price Plan action to change all the rates simultaneously by a specific percentage value.

3. SELECTION & VALIDITY CONDITIONS (The process for adding selection or validity conditions is identical) 

   Follow the steps below:

1. Under 'Evaluation Settings' select:

   1. General: whether 'Criteria in all condition groups should be met' or 'Criteria in at least one condition group' should be met.

   2. Condition Group Specific: whether 'Criteria in all condition rows should be met' or 'Criteria in at least one condition row' should be met.

2. Once Evaluation Settings are in place, click on each of the condition groups in the list to start defining group row conditions.

1. Click to ADD a new row, or ADD FROM TEMPLATE (a saved row that was used previously with preset values, such as for type and operator) to select an existing condition group row.  

2. Type: Select from the drop-down list.
3. Operator: Select whether the defined values should be 'Equal' or 'Not Equal'.
   1. Value: ADD VALUES from the modal for each selected condition group row.
      1. Specify whether all values, or at least one, defined in the modal should be met.
         

      2. Value 1 - Value 20: Use Quick Search or click on the magnifying glass for a search modal to select the values to be used as conditions.

4. Save as Template: Save the values for each condition group as a template, so that it can be used again with condition groups of the same type.
   
   1. Click on SAVE AS TEMPLATE and provide a name and description.
   2. Once all the condition group rows are complete, repeat the process for a new condition group.
5. Select the Allowed Organisational Units that are authorized to select and assign the price plan.
   

6. SAVE the price plan.

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Defining product bundle pricing

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A product bundle is a combination of component products offered for sale as one product, such as a single package including multiple channels.  Fixed Bundle Products have a fixed selection of constituent products as components.  Flexible Bundle Products are available for termed services and have a variable selection of constituent products as components.  The price of a fixed bundle product is set as that of a regular product.

Flexible bundle products allow the user to define prices at:

• Bundle level; i.e., one price for all included products.
• Product level, and differentiate when a product is sold as a stand-alone or part of a bundle.
• Both bundle and product levels.

To add a rate at bundle product level:

1. Add the product to the price plan.
2. Provide the information required in the 'Rates' section.
3. Leave 'Applicable Only If Part of Bundle' empty. 

To add a rate for a product when provided through a bundle:

1. Add the product to the price plan.
2. Provide the information required in the 'Rates' section.
3. Under 'Applicable Only If Part of Bundle' select the bundle that the product is part of.

To add a rate for a product that is sold as a standalone product and as part of a bundle:

1. Add the product to the price plan.
2. Provide the information required in the 'Rates' section.
3. Leave 'Applicable Only If Part of Bundle' empty
4. Add the product to the price plan again.
5. Provide the information required in the 'Rates' section.
6. Under 'Applicable Only If Part of Bundle' select the bundle that the product is part of.

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Calculating the price of termed services for specific periods

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When a rate is provided for a termed service over a specific period (e.g., 2 weeks), the following steps are used to calculate the price:

• • The time period value and UOT are taken into consideration. 
  • If the price plan provides a rate for the exact period being rated, then that rate is used.
    E.g., if a termed service is rated for a 3-day period and the pri

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