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Find out how Learn to Create and Send an Accounts Receivable Balance Printout |
What does this section cover?Back to Accounts Receivable Main Page
What
is Accounts is an Accounts Receivable Printout?
An Accounts Receivable Printout displays the accounts receivable balance along with all the financial transactions posted within the current year and the balance displays the current year's Financial Transactions, the current year's Balance to-date, as well as the Balance carried forward from the previous year. The printout Printout is available through the Accounts Receivable data entry page.Data Entry page.
The Printout can be extracted and printed in one of the formats below, or can be sent to the customer via email as a PDF attachment:
- PDF
- HTML
- XLS
- CSV
- RTF
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Validations & Restrictions Table
| Action | Validations |
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| CREATING | Security Network restrictions are applicable (i.e. only records that can be accessed by the logged-in user are retrieved) as explained in Understanding Network Entity Types |
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The following information will can be found at the top of the printoutPrintout.
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| Classification | The Accounts Receivable Classification |
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| Credit Rating | The Accounts Receivable Credit Rating |
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| Number of financial transactionsFinancial Transactions | The number of financial transactions based on which the accounts receivable balance Financial Transactions within the current year was calculatedused in calculating the Accounts Receivable Balance. |
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The following information is the main information provided and consists the printout's bodyprovided in the Printout. If the Printout has multiple records, then the information will be available for every record separately.
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| Number | The financial transactionFinancial Transaction's number |
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| Type | The financial transactionFinancial Transaction's type |
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| Classification | The financial transactionFinancial Transaction's classification |
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| Issue Date | The financial transactionFinancial Transaction's issue date |
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| Posted Date | The financial transactionFinancial Transaction's posted date |
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| Due Date | The financial transactionFinancial Transaction's due date |
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| Total Amount | The financial transactionFinancial Transaction's total amount |
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The following information can be found at the bottom of the printoutPrintout
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| Status |
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| colour | Red |
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| title | Applicable up to R9 |
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- Balance Within <year> | The Accounts Receivable Balance calculated based on the financial transactions posted within the current year. The year should also be included. |
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| Balance Carried Over | The Accounts Receivable Balance calculated based on the financial transactions posted prior the current year. |
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| Total Balance | The total Accounts Receivable Balance |
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Extracting Accounts Receivable Printout
Navigate to FINANCE > ACCOUNTS RECEIVABLE > MANAGE ACCOUNTS RECEIVABLE
Search for the an existing Accounts Receivable
Click on the number/name of the record you would like to access, to go to the Data Entry page
From the Action Menu click on PRINTOUTS
Select any of the available formats to extract the printout out of the following:
- PDF
- HTML
- XLS
- CSV
- RTF
The format having the asterisk next to it, denotes the format which the printout will be extracted in.
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- From the Action Menu click on PRINTOUTS > ACCOUNTS RECEIVABLE BALANCE
The printout is extracted and downloaded with the specified format.
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Sending Accounts Receivable Printout via Email
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Sending Printout via Email - Global | Sending Printout via Email - Global | | Status |
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| colour | Green |
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| title | Available from CRM.COM R10.0.0 |
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- Balance within <current open accounting period's month and year> | | Status |
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| colour | Red |
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| title | Applicable up to R9 |
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- The Accounts Receivable Balance consisting of the sum of all Financial Transactions of the year to-date, followed by a display of the current year.| Status |
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| colour | Green |
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| title | Available from CRM.COM R10.0.0 |
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- The Accounts Receivable Balance which is the sum of all debit transactions minus the sum of all credit transactions which are not related to any accounting period (i.e. posted during the currently open period) |
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| Balance Carried Over | | Status |
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| colour | Red |
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| title | Applicable up to R9 |
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- The Accounts Receivable Balance consisting of the sum of all Financial Transactions posted before the current year.| Status |
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| colour | Green |
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| title | Available from CRM.COM R10.0.0 |
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- Opening balance of the Accounts Receivable |
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| Total Balance | Sum of Balance within Current Year and Balance Carried Over |
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