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Excerpt
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Learn to Create and Send an Accounts Receivable Balance Printout

Back to Accounts Receivable Main Page

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Table of Contents

Table of Contents
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What is an Accounts Receivable Printout?

An Accounts Receivable Printout displays the current year's Financial Transactions, the current year's Balance to-date, as well as the Balance carried forward from the previous year. The Printout is available through the Accounts Receivable Data Entry page.

The Printout can be extracted and printed in one of the formats below, or can be sent to the customer via email as a PDF attachment:

  1. PDF
  2. HTML
  3. XLS
  4. CSV
  5. RTF

 

ACCOUNTS RECEIVABLE PRINTOUT

Validations & Restrictions Table

ActionValidations
CREATING

Security Network restrictions are applicable (i.e. only records that can be accessed by the logged-in user are retrieved) as explained in Understanding Network Entity Types

Header Information of Accounts Receivable Balance Printout

The following information can be found at the top of the Printout.

Name
Description
ClassificationThe Accounts Receivable Classification
Credit RatingThe Accounts Receivable Credit Rating
Number of Financial TransactionsThe number of Financial Transactions within the current year used in calculating the Accounts Receivable Balance.

Detailed Information of Accounts Receivable Balance Printout 

The following information is provided in the Printout. If the Printout has multiple records, then the information will be available for every record separately.

Name
Description
NumberThe Financial Transaction's number
TypeThe Financial Transaction's type
ClassificationThe Financial Transaction's classification
Issue DateThe Financial Transaction's issue date
Posted DateThe Financial Transaction's posted date
Due DateThe Financial Transaction's due date
Total AmountThe Financial Transaction's total amount

Summary Information of Accounts Receivable Balance Printout

The following information can be found at the bottom of the Printout

Name
Description

Status
colourRed
titleApplicable up to R9
- Balance Within <year>

Status
colourGreen
titleAvailable from CRM.COM R10.0.0
- Balance within <current open accounting period's month and year>

Status
colourRed
titleApplicable up to R9
- The Accounts Receivable Balance consisting of the sum of all Financial Transactions of the year to-date, followed by a display of the current year.

Status
colourGreen
titleAvailable from CRM.COM R10.0.0
- The Accounts Receivable Balance which is the sum of all debit transactions minus the sum of all credit transactions which are not related to any accounting period (i.e. posted during the currently open period)

Balance Carried Over

Status
colourRed
titleApplicable up to R9
- The Accounts Receivable Balance consisting of the sum of all Financial Transactions posted before the current year.

Status
colourGreen
titleAvailable from CRM.COM R10.0.0
-  Opening balance of the Accounts Receivable

Total BalanceSum of Balance within Current Year and Balance Carried Over
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