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Find out how to create a new Financial Transactions |
What does this section cover?
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Navigating to Financial Transactions
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Finance Application > Financial Transactions > Manage Financial Transactions |
Explaining Financial Transactions Fields
Invoices
Name | Description |
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| Number | The transaction number of the invoice which is automatically generated on posting the invoice |
| Reference number | The reference number of the invoice which is automatically generated on creating the invoice |
| Accounts receivable * | The related accounts receivable |
| Financial transaction type * | The financial transaction type. Only financial transaction types classified as invoices can be applied |
| Life cycle state | The life cycle state of the invoice |
| Rejection reason | The reason that the transaction was rejected. Mandatory on conditions: is mandatory only if the transaction is rejected while being in draft life cycle state |
| Category | The category of the invoice. Only categories listed as allowed on the related financial transaction type can be applied |
Issued on | The date that the invoice was issued |
| Posted on | The date that the invoice was posted |
| Due on | The date that the credit period for that specific invoice is ending. Mandatory on conditions: If the invoice is posted |
| Shared Notes | Shared notes for the invoice |
| Invoice Items * | A list of items which are invoiced by this financial transaction. The following aggregated amounts are also calculated dynamically:
It is mandatory to specify at least one invoice item |
Credit note
Name | Description |
|---|---|
| Number | The transaction number of the credit note which is automatically generated on posting the credit note |
| Reference number | The reference number of the credit note which is automatically generated on creating the credit note |
| Accounts receivable * | The related accounts receivable |
| Financial transaction type * | The financial transaction type. Only financial transaction types classified as credit notes can be applied |
| Life cycle state | The life cycle state of the credit note |
| Rejection reason | The reason that the transaction was rejected. Mandatory on conditions: is mandatory only if the transaction is rejected while being in draft life cycle state |
| Category | The category of the credit note. Only categories listed as allowed on the related financial transaction type can be applied |
Issued on | The date that the credit note was issued |
| Posted on | The date that the credit note was posted |
| Issue reason | A description of the reason that the credit note is issued |
| Shared Notes | Shared notes for the credit note |
| Invoices to credit | The invoices that were intended to be credited |
| Credit Note Items * | A list of items which are credited by this financial transaction. The following aggregated amounts are also calculated dynamically:
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Payment
Name | Description |
|---|---|
| Number | The transaction number of the payment which is automatically generated on posting the payment |
| Reference number | The reference number of the payment which is automatically generated on creating the payment |
| Accounts receivable * | The related accounts receivable |
| Financial transaction type * | The financial transaction type. Only financial transaction types classified as payment can be applied |
| Life cycle state | The life cycle state of the payment |
| Rejection reason | The reason that the transaction was rejected. Mandatory on conditions: is mandatory only if the transaction is rejected while being in draft life cycle state |
| Payment method * | The payment method of that payment. Only payment methods listed as allowed on the related financial transaction type can be applied |
| Payment amount * | The amount of the payment |
| Category | The category of the payment . Only categories listed as allowed on the related financial transaction type can be applied |
Issued on | The date that the payment was issued |
| Posted on | The date that the payment was posted |
| Received on * | The date that the payment was received. |
| Received by user * | The user who actually received the payment. |
| Received by unit * | The unit who actually received the payment. |
| Shared Notes | Shared notes for the payment |
| Invoices to pay | The invoices that were intended to be paid |
| Bills to pay | The bills that were intended to be paid |
Voucher | The voucher that was used and resulted into creating and posting the payment. This information is available only if the payment was created by using a voucher |
Refund
Name | Description |
|---|---|
| Number | The transaction number of the refund which is automatically generated on posting the refund |
| Reference number | The reference number of the refund which is automatically generated on creating the refund |
| Accounts receivable * | The related accounts receivable |
| Financial transaction type * | The financial transaction type. Only financial transaction types classified as refund can be applied |
| Life cycle state | The life cycle state of the refund |
| Refund amount * | The amount to be refunded |
| Category | The category of the refund. Only categories listed as allowed on the related financial transaction type can be applied |
Issued on | The date that the refund was issued |
| Posted on | The date that the refund was posted |
| Issue reason | A description of the reason that the refund is issued |
| Shared Notes | Shared notes for the refund |
Creating & Saving, Validations & Restrictions
| Action | Validations | Restrictions | Additional Information |
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| Create | |||
| Save |
Creating an
Accounts Receivable
Invoice
- Navigate to Financial TRansaction page and from the top menu click on the New New> Invoice to open the Financial Transactions data Invoice data entry page
- Rest of the steps
ATTACHMENTS
Include Page Attachments - Global Attachments - GlobalMAIN INFORMATION- ITEMS
LOG INFORMATION
The following information is automatically set by the system on saving the Financial Transactions
Include Page Log Information - Global Log Information - Global
- From the Action Menu click on Save
System Processing
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Visit /wiki/spaces/WIP/pages/10010220 Financial Transactions for business examples related to Creating Financial Transactions |
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