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Creating and Sending Accounts Receivable Balance Printout

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What is Accounts Receivable Printout?

Accounts Receivable Printout displays the accounts receivable balance along with all the financial transactions posted within the current year and the balance carried forward from the previous year. The printout is available through the Accounts Receivable data entry page.

Validations & Restrictions

ActionValidations
CREATING
  • Security Network restrictions are applicable (i.e. only records that can be accessed by the logged in user are retrieved) as explained in Understanding Network Entity Types

Header Information of Accounts Receivable Balance Printout

The following information can be found at the top of the printout.

Name
Description
ClassificationThe Accounts Receivable Classification
Credit RatingThe Accounts Receivable Credit Rating
Number of financial transactionsThe number of financial transactions based on which the accounts receivable balance within the current year was calculated.

Detailed Information of Accounts Receivable Balance Printout

The following information is the information provided within the printout. If multiple records exist within the printout, then the following information is available for every record.

Name
Description
NumberThe financial transaction's number
TypeThe financial transaction's type
ClassificationThe financial transaction's classification
Issue DateThe financial transaction's issue date
Posted DateThe financial transaction's posted date
Due DateThe financial transaction's due date
Total AmountThe financial transaction's total amount

Summary Information of Accounts Receivable Balance Printout

The following information can be found at the bottom of the printout

Name
Description

APPLICABLE UP TO R9 - Balance Within <year>

AVAILABLE FROM CRM.COM R10.0.0 - Balance within <current open accounting period's month and year>

APPLICABLE UP TO R9 - The Accounts Receivable Balance calculated based on the financial transactions posted within the current year. The year should also be included.

AVAILABLE FROM CRM.COM R10.0.0 - The Accounts Receivable Balance which is the sum of all debit transactions minus the sum of all credit transactions which are not related to any accounting period (i.e. posted during the currently open period)

Balance Carried Over

APPLICABLE UP TO R9 - The Accounts Receivable Balance calculated based on the financial transactions posted prior the current year.

AVAILABLE FROM CRM.COM R10.0.0 -  Opening balance of the accounts receivable

Total BalanceThe total Accounts Receivable Balance

Extracting Accounts Receivable Printout

  1. Navigate to FINANCE > ACCOUNTS RECEIVABLE > MANAGE ACCOUNTS RECEIVABLE

  2. Search for the an existing Accounts Receivable that you would like to create a printout for

  3. Click on the number/name of the record you would like to access, to go to the Data Entry page

  4. From the Action Menu click on PRINTOUTS

  5. Select any of the available formats to extract the printout out of the following:

    1. PDF
    2. HTML
    3. XLS
    4. CSV
    5. RTF
    The format having the asterisk next to it, denotes the format which the printout will be extracted in.
    Printout Format
  6. From the Action Menu click on PRINTOUTS > ACCOUNTS RECEIVABLE BALANCE
    The printout is extracted and downloaded with the specified format.

Accounts Receivable Balance Printout

Sending Accounts Receivable Balance Printout via Email

  1. While in the Data Entry page of the entity click on PRINTOUTS > SEND VIA EMAIL from the Action Menu click 
    SENDING PRINTOUT VIA EMAIL
     

  2. Specify the required information
    1. Subject: Provide a subject in the free text area
    2. To Address: Select an address from the available email addresses
    3. Printout: From the drop down list select the Printout to be sent to customer

    4. Body: Provide information you would like to include to the email in the available text area. 
      You can use the Editor to format your body text accordingly 

      The customer is selected based on the Accounts Receivable of the selected entity. A list of the customer's email addresses is available. If the related customer has set only one address registered in the system, then that address will be automatically selected.

  3. Click on SUBMIT

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