Products are Physical Goods or Services used by business transactions within the System. Services represent any intangible commodity which is provided to customers, such as telephony, TV channels, repairs, installations or deliveries. Physical Goods represent any tangible commodity which is provided/sold to customers, such as cameras, decoders or magazines.

What Comes First

To start using Products,  configure the System to support your business model. In the following table, find the configuration modules related to Products.

Sub-module	Type	Classification	Navigation	Dig In
Product Types	Configuration		CONFIGURATIONFOUNDATION APPLICATIONPRODUCTSPRODUCT TYPES	Products
Products	Application		FOUNDATIONPRODUCTSMANAGE PRODUCTS	Products
Product Families	Configuration		CONFIGURATIONFOUNDATION APPLICATIONPRODUCTSSET UP FAMILIES	Products
Product Brands	Configuration		CONFIGURATIONFOUNDATION APPLICATIONPRODUCTSSET UP BRANDS	Products
Product Categories	Configuration		CONFIGURATIONFOUNDATION APPLICATIONPRODUCTSSET UP CATEGORIES	Products

Step 1: Setting up Product Types

Start by configuring the Product Types which will be used as your base for creating the various types of Products.

Product Types are used to define and implement the behaviour of Products. Product Types are used when Products are created or modified.  Products can have only one Type, through which you can distinguish between the following:

• Classification:  Whether the Product is a Service (intangible commodity such as a TV channel or movie) or a Physical Good  (tangible commodity such as a Smartcard, modem or decoder).
• Service Type: Available only if the Product Type is classified as a Service, and determines whether it is a One Time Service, a Usage Service, a Termed Service or an Expense. One Time Services and Expenses are provided just once and are billed just once; e.g. an installation Service. 
  Termed Services are provided continuously and billed on a recurring basis, regardless of their usage; e.g. a recurring Pay TV Service which includes specific channels. 
  Usage Services are provided upon customer request and are billed based on their usage; e.g. a Pay Per View movie or Telephony Calls. 
• Physical Good Type: Available only if the Product Type is classified as a Physical Good, and determines whether the Physical Good is Traceable or Non-Traceable. 
  Traceable Physical Goods can be traced through a unique identifier which is usually a serial number; e.g. a decoder with a unique serial number. 
  Non-traceable Physical Goods are not traced to a single instance and are measured based on their quantity; e.g. 10 meters of cable.
• Composition: Determines whether the Product is a Flat, Flexible Bundle or Fixed Bundle Product.
  • Flexible Bundle Products are available if the Classification is defined as Termed Service.
  • Fixed Bundle Products are available if the Classification is defined as Termed Service or Physical Good.
• Used for Provisioning: Determines whether Products of that Type are used for provisioning purposes by third-party providers.

Step 2: Creating your Product

Once the Product Types are defined, you can start creating your Products (Steps below referring to the additional configuration can be omitted).

 Physical Goods and Services can be created through CRM.COM Products Module.

• Specify the Type of each Product and provide a Product Code, Alternative Code and Description. 
• Specify the VAT rate that should be applied on each of your Services or Physical Goods. 
• Define the price rates and the Price Plans that the Product will be available from.
• Define the component restrictions and rules of Flexible or Fixed Bundle Products (Bundle Products are made up of multiple other component Products).
• Use the Brand, Family and Categories to group your Products and apply specific business rules and restrictions.

Step 3: Setting up Product Brands, Categories, Families

Configure the following modules for additional functionality and categorisation

• Product Families are groups of Products derived from a common Product platform, using similar or identical Production processes and having similar physical or behavioural characteristics. Product Families in CRM.COM follow a hierarchical tree structure.
• Product Brands are used to define trademarks or distinctive names that identify a specific Product or Product line. 
• Product Categories are used to classify Products into generic groups based on common attributes. Categories are configurable in the System (there can be hundreds). Categories follow a hierarchical tree structure.
  
  

Do it Yourself!!

What Comes First

To start using Inventory Management configure the System to support your business model. In the following table, find the configuration modules related to Inventory Management

Sub-module	Type	Classification	Navigation	Dig In
Warehouse Types	Configuration		CONFIGURATIONFOUNDATION APPLICATIONINVENTORY MANAGEMENTSET UP WAREHOUSE TYPES	Inventory Management
Inventory Management Business Definitions	Configuration		CONFIGURATIONFOUNDATION APPLICATIONINVENTORY MANAGEMENTSET UP BUSINESS DEFINITIONS	Inventory Management
Installed Items	Application		FOUNDATIONINVENTORY MANAGEMENTMANAGE INSTALLED ITEMS	Inventory Management
Warehouses	Application		FOUNDATIONINVENTORY MANAGEMENTMANAGE WAREHOUSES	Inventory Management
Installed Item Categories	Configuration		CONFIGURATIONFOUNDATION APPLICATIONINVENTORY MANAGEMENTSET UP INSTALLED ITEM CATEGORIES	Inventory Management

Step 1: Setting up Warehouse Types 

Start by configuring Warehouse Types

Warehouse Types are used to group Warehouses according to their function. Warehouse Types are used in CRM.COM configurations to put in place business rules and restrictions, such as the Inventory Management Definition, or for creating Warehouses.

Step 2: Setting up an Inventory Management Definition 

Proceed to configure an 'Active' Inventory Management Definition.

Inventory Management Definitions is a set of business rules used to control the behaviour of Inventory Management throughout its Life Cycle. Through Inventory Management Definitions you can define the Warehouse Types from which Physical Goods will be retrieved or returned when used on Jobs and Subscriptions. For each Warehouse Type, one of three Classifications below must be selected, which determines for which Type of Sale the Physical Goods of the Warehouse will be available.

• Rentals: Used for rented Subscription Installed Items.  The customers do not purchase the item and return it when the Subscription is terminated.
• Direct Sales: Used for Installed Items that are sold through Jobs and are extracted from your business' Warehouses.  The customers get billed for the Physical Good through CRM.COM, and the good does not have to be returned if a customer stops cooperating with your business.
• Indirect Sales: Used for Installed Items that are sold through Jobs and are extracted from your business partners' Warehouses. The customers do not get billed for the Physical Good through CRM.COM, and the good does not have to be returned if a customer stops cooperating with your business.

Set up the Warehouse Types to be used in each of the following cases, where movement of Physical Goods is required:

• Adding Physical Goods
• Removing Physical Goods
• Adding Physical Goods during Swap
• Removing Physical Goods during Swap

Step 3: Creating Warehouses 

Warehouses are the locations where Physical Goods are stored before distribution. Warehouses can be created through the Inventory Management module. To add a Physical Good to a Subscription or a Job, it must be located in a Warehouse whose Type is defined 'FOR ADDING' in the 'Active' Inventory Definition.

The Group of the Warehouse should also be the same as the User Group you used to log in.

Step 4: Creating Installed Items 

Installed Items are instances of Physical Goods which are classified as Traceable (see Products). Each Installed Item is a unique instance of a Product, with a unique serial number used for identification and tracing.

To create an Installed Item, the following attributes must be defined:

• Product:  The traceable Physical Good. 
  
• Serial Number: The unique identification of the Installed Item (usually sent to the Provisioning Provider System as an identification of the subscriber).
  
• Components:  Required in case the Product is a Fixed Product Bundle, i.e. it is made up of multiple other Products.

Once an Installed Item is created (if not imported) it must then be added to a Warehouse.

Step 4: Setting Up Installed Item Categories

Configure the following modules for additional functionality and categorisation. You can skip configuration of these modules if not required by your business model.

• Installed Item Categories:  Used to classify Installed Items into generic groups based on common attributes. Installed Item Categories follow a hierarchical tree structure. Each Installed Item can be classified only in one category.
  
  

Do it Yourself!!

What Comes First

To start using Price Plans configure the System to support your business model. In the following table, you can find the modules related to Price Plans. Unlike other modules, Price Plans, do not have a configuration section. All you need to do is work with the Price Plan module available under Billing Application.

Sub-module	Type	Classification	Navigation	Dig In
Base Price Plan	Application		BILLINGPRICE PLANSMANAGE PRICE PLANS	Price Plans
Conditional Price Plans	Application		BILLINGPRICE PLANSMANAGE PRICE PLANS	Price Plans
Billing Term Scheme	Configuration		CONFIGURATIONBILLING APPLICATIONBILLINGSET UP BILLING TERM SCHEMES	Prepaid Subscriptions Normal Subscriptions Jobs

Step 1: Setting up Base Price Plans

Start by configuring the Base Price Plans. 

A Base Price Plan provides Rates for each included Service or Physical Good. Use Base Price Plans to define the basic price rates for each of your Products. You can also define additional rates for each Product that can be applied based on the period or their quantity. View the models below.

Price Plan Rates are grouped together through Price Plan Rate Classifications, based on the characteristics of the Services that they relate to:

• One Time Service Rates: Rates related with Services that will be charged only once based on their duration. e.g. Installation Service - €10/hour.
• Expenses Rates:  Rates related with Services that are provided and billed just once for a fixed amount of money. e.g. Start-Up fee - €30.
• Termed Service Rates: Rates related with Services that will be charged on a recurring basis based on their quantity and not their usage:  e.g. Fox News - €2/month.
• Physical Goods Rates: Rates related with Physical Goods. e.g. Decoder - €50.

Additionally, you can define Tiered Rates to both Flat Rate and Tiered Rate Models

• Flat Rate Model, Tiered Rate Levels
  

  This model is NOT cumulative; if the quantity falls into multiple Flat Rate levels, then the final price is equal to the Flat Rate price of the highest level. If the quantity does not fall into any quantity range, then the final price is equal to the Base Rate Price.

  
  For example, if from 1 to 1 unit the price is €10 and from 2 to unlimited units, the price is €8 then: 
  • A Service distributed once will be billed €10 
  • A Service distributed twice will be billed €8 (8*2)  
  • A Service distributed more than two times will again be billed €8 (8*x)  

• Tiered Rate Model, Tiered Rate Levels
  This model is cumulative; if the purchase of a Product falls into multiple tiers, then the final price is calculated by adding up the Base Rate and the rates of each tier.
  

  For example, if from 1 to 1 the price is €10 and from 2 to unlimited, the price is €8 then:

  
  
  • A Service distributed once will be billed €10
  • A Service distributed twice will be billed €18 (1*10) + (1*8)
  • A Service distributed three times will be billed €26 (1*10) + (2*8)

Using the above information add all of your Services and Physical Goods to the Price Plan.

Step 2: Setting Up Conditional Price Plans

Conditional Price Plans are not mandatory as the Product rates can be taken from the Base Price Plans. A Conditional Price Plan is always associated with a Base Price Plan.  In case the Conditional Price Plan conditions are violated and cannot be applied for billing then the rates are taken from the Base Price Plan.

A Conditional Price Plan allows you to provide different (usually discounted) rates on groups of customers that can be distinguished by common characteristics. For example, you can have a Conditional Price Plan that will apply a 0 rate for all of the Products, if the customer is classified as a VIP.

Conditional Price Plan conditions are divided into two categories: 

• Conditions to select a Price Plan
  Applicable when creating or modifying a Subscription or Job.
• Conditions to apply a Price Plan
   Applicable during the actual billing of a Subscription or Job.

Step 3: Setting up Billing Term Schemes

Once Price Plans are created, they must be added to the Billing Term Schemes from where will be selected (Billing Term Schemes are chosen when creating Subscriptions on Jobs.  The appropriate Price Plans are made available depending on the selected Billing Term Scheme.

Configure the following section accordingly:

•  Billing Term Schemes- Allowed Attributes: Add the created Price Plans to the Price Plans Allowed Attributes tab and select which one will be set as the default. 
  

Do It Yourself!

A Subscription is a collection of Services which are provided to customers and billed on a recurring, usage or One-Time basis. The Subscriber is the customer who owns the account associated with the Subscription and receives its Services.

What Comes First

To start using Normal Subscriptions, configure the System to support your business model. In the following table, find the configuration modules related to Normal Subscriptions.

Sub-module	Type	Classification	Navigation	Dig In
Billing Term Schemes	Configuration		CONFIGURATIONBILLING APPLICATIONBILLINGSET UP BILLING TERM SCHEMES	Normal Subscriptions
Subscription Types	Configuration		CONFIGURATIONBILLING APPLICATIONSUBSCRIPTIONSSET UP TYPES	Normal Subscriptions
Subscription Definitions	Configuration		CONFIGURATIONBILLING APPLICATIONSUBSCRIPTIONSSET UP BUSINESS DEFINITIONS	Normal Subscriptions
Billing Term Definitions	Configuration		CONFIGURATIONBILLING APPLICATIONBILLINGSET UP BILLING TERM DEFINITIONS	Normal Subscriptions
Normal Billing Run Definitions	Configuration		CONFIGURATIONBILLING APPLICATIONBILLINGSET UP NORMAL Billing Run DEFINITIONS	Normal Subscriptions
Subscription Action and Sub-Action Types	Configuration		CONFIGURATIONBILLING APPLICATIONSUBSCRIPTIONSSET UP SUBSCRIPTION ACTION TYPES	Normal Subscriptions
Bill Sending Runs	Application		BILLINGBILLINGPERFORM BILL SENDING RUNS	Using Bill Sending Runs
Deactivate Normal Subscriptions	Application		BILLINGSUBSCRIPTIONSDEACTIVATE NORMAL SUBSCRIPTIONS	Normal Subscriptions
Subscription Maintenance Utility	Application		BILLINGSUBSCRIPTIONSSUBSCRIPTION MAINTENANCE UTILITIES	Normal Subscriptions

Step 1: Setting up Billing Term Schemes

Start by configuring Billing Term Schemes.

Billing Term Schemes are used to control the creation or modification of Billing Terms. They provide information on the options available when creating Subscriptions and Jobs, such as the products that can be added or the Price Plans that will be used for their Billing. The Schemes also control Billing Engine processes by providing the Billing rules and policies that should be applied during Billing Runs.

Define the Termed Services and Expenses to be available for selection and addition to Subscriptions, and the Termed Services 'Billing Type' that distinguishes Pre-Bill and Post-Bill Services.

• Post-Bill: Services which are billed after being used.
• Pre-Bill: Services which are billed before being used.

Once created, Billing Term Schemes are added on Subscription Types.

Step 2: Setting up Subscription Types

A Subscription Type defines the company's commercial policies which are applied on Subscriptions of the respective Type, such as what Services and Physical Goods can be added to each Subscription, which Billing Term Schemes will be made available for the Subscription and which Organisational Units will be able to create Subscriptions of that Type.

Step 3: Setting up Subscription Definition

Configure an 'Active' Subscription Definition next.

A Subscription Definition is a set of business rules and conditions which are used to create and maintain Subscriptions throughout their Life Cycle. For example, through the Subscription Definitions, you can define the maximum number of Subscriptions you can have per account or the maximum number of Main Services and Physical products that can be added to a Subscription. 
Subscription Definitions provide a number of restrictions and controls and can be used to define product dependencies. For example, a rule can be set where additional channels cannot be added unless one of the Main channels is added first.

Step 4: Setting up Billing Term Definitions

Billing Term Definitions follow. These are differentiated based on Classification, which can be 'Subscription' or 'Job'.

Billing Term is the contract between the customer and the company. It provides information with regards to Billing, contract dates and Billing periods. Billing Terms are created every time a Billing Term Scheme is added or updated on the Job or Subscription, and determine whether a Subscription will be handled by Normal or Prepaid Billing. Billing Term behaviour is governed by Billing Term Definition Rules.

Billing Term Definitions are used to set the business rules which validate processes applied to Subscriptions or Jobs, through their related Billing Term. For example, Rules can be defined where Regret is not allowed after a certain number of days, or where cancellation penalties are applied based on a Service's remaining Binding Period.  Rules are used to all Billing Terms, regardless of Scheme.  It is possible, however, to define whether a rule applies to particular schemes.

Step 5: Setting up Normal Billing Run Definitions

It's time for Billing!

Normal Billing is the mechanism used to bill customers before or after they start using Services they have bought or are subscribed to. Normal Billing is handled by the execution of Normal Billing Runs that create Financial Transactions which are used to debit or credit the customer's Accounts Receivable and which are then grouped and presented to the customers through Bills.

Normal Billing Run Definitions are a set of business rules which are used to control the behaviour of Normal Billing Runs throughout their Life Cycle. Normal Billing Run Definitions are used to define several business rules that must be applied during the Billing Run, as well as default values that are used during Normal Billing Runs.

Step 6: Setting Up Subscription Action and Sub-Action Types, Bill Sending Runs, Disconnection and Activation Runs

Configure the following modules for additional functionality and categorisation. You can skip the configuration of these modules if not required by your business model.

• Subscription Action Type:
  The modifications performed on a Subscription when a Subscription Action is executed depend on the Subscription Action's Type, while the Subscription Sub-Action Type is used to apply a business meaning.

  • Subscription Actions and have two main characteristics, and these are configured in the Subscription Action Type and Subscription Sub-ActionType Level.

    It is not necessary to configure Subscription Action Types as all available Subscription Action Types and Sub-Types can be found in the Subscription's page.
    Configure new Subscription Action Types and Sub-Types only if you want to categorise executed Actions.

• Bill Sending Runs: Bills are created once the Billing Run is executed. Bill Sending Run Definitions are used to determine the business rules that are used to identify Bills that should be sent through Email, SMS or an external system. Configure the Bill Sending Runs if you want to handle the sending of Bills directly from CRM.COM

• Subscription Maintenance Utilities Run Definition provides a set of utility batch processes that can be used to maintain Subscriptions.
  • Activate Settled Subscriptions
    Activates 'Not Effective' Normal Subscriptions that belong to Accounts Receivable that have not exceeded their Credit Limit and that had their Balance changed within a specified time-frame.
    
  • Execute Scheduled Actions
    Executes all Scheduled Subscription Actions whose Scheduled Execution date is equal to or before the current date.

  If not configured, deactivated Subscriptions will only be activated by the respective Activation Subscription Action, while scheduled Actions will never be executed.

   

• Deactivate Normal Subscriptions Run Definitions  are used to set the rules for executing Runs that deactivate Subscriptions. The decision for deactivating Subscriptions is based on criteria set in the Definitions including Accounts Receivable Classification, Subscription Type and Frequency.  It can also be defined whether deactivation occurs based on the Outstanding Amount of the Accounts Receivable and/or its Credit Limit.

  If not configured, Subscriptions will only be deactivated by the respective Deactivate Subscription Action.

Do it Yourself!!

Provisioning is used for a full integration with Conditional Access (CA) and OTT (Over The Top) platforms. It is used to retrieve and manage the provisioning adapters that were developed to integrate with third party CA systems and OTT systems.

What Comes First

To start using Provisioning Providers configure the System to support your business model. In the following table, you can find the configuration modules related to Provisioning Providers. CRM.COM is integrated with multiple Providers. Choose the one that you cooperate with and set up accordingly.

Step 1: Setting up a Provider 

The Provisioning Provider module allows you to: 

• Configure connection parameters which are needed to access the Provider, such as the endpoint URL, username and password as well as the provisioning protocol.
• Map the Subscription Services which are provisioned by the Provider and set their CA ID.
• Map the Physical Goods which are used by the Provider.

Step 2: Setting up Provisioning Request Run

Provisioning Requests Run Definitions are used to determine the business rules used to identify Subscriptions that must be activated or deactivated, hardware that must be paired, pending messages that must be sent to the Provider, and to create and send the necessary commands to the Provider for that purpose.

Do it Yourself!!!

Contact Information is the personal details or corporate information of a person or company, respectively. Contacts that have Contact Information are treated as Customers if they also own an Accounts Receivable.

What Comes First

To start using Contact Information configure the System to support your business model. In the following table, find the configuration modules related to Contact Information. 

Sub-module	Type	Classification	Navigation	Dig In
Contact Information Definition	Configuration		CONFIGURATIONCRM APPLICATIONCONTACT INFORMATIONSET UP BUSINESS DEFINITIONS	Contact Information
Contact Information Categories	Configuration		CONFIGURATIONCRM APPLICATIONCONTACT INFORMATIONSET UP CATEGORIES	Contact Information
Contact Information Industries	Configuration		CONFIGURATIONCRM APPLICATIONCONTACT INFORMATIONSET UP INDUSTRY SECTORS	Contact Information
Contact Information Industry Sectors	Configuration		CONFIGURATIONCRM APPLICATIONCONTACT INFORMATIONSET UP INDUSTRIES	Contact Information

Step 1: Setting up Contact Information Definitions

Start by configuring the Contact Information Definitions to be able to create any Contact Information in the System.

Contact Information Definitions is a set of business rules and conditions which are used to create and maintain Contacts throughout their Life Cycle. At least one 'Active' Contact Information Definition must exist in the System for users to be able to add new Contact Information. Use Contact Information Definitions to define how the uniqueness of Contact Information representing Persons or Companies should be validated, how the Contact Information Name should be displayed across the software (for example First Name + Last Name, Last Name + Middle Name + First Name) and which of the address, phones or email Types should be supported by the System.

• Rules
  • Name Rules: Select the way that you would like names to be displayed in the System by selecting the respective radio button.
  • Persons Uniqueness Rules: Select the fields that should be unique within the System, by checking the respective boxes.
  • Companies Uniqueness Rules: Select the fields that should be unique within the System, by checking the respective boxes.
• Supported Preferences
  • Addresses:  Select the address Types that you want to make available in the Contact Information Address Tab. You can specify your labels for each Type.
  • Emails: Select the email Types that you want to make available in the Contact Information Email Tab. You can specify your labels for each Type.
  • Phones: Select the phones Types that you want to make available in the Contact Information Phones Tab. You can specify your labels for each Type.
  • Relations: Select the relations Types that you want to make available in the Contact Information Relations Tab. You can specify your labels for each Type.

Step 2: Setting Up Contact Information Categories, Industry Sectors and Industries 

Configure the following modules for additional functionality and categorisation

• Contact Information Categories: Categories are used to classify Contact Information into generic groups based on common attributes. Categories are configurable in the System.  There can be hundreds of Categories. Each Contact Information can be classified under only one Category.
• Contact Information Industry Sectors: Industry Sectors are used to define a number of large segments of the economy that share a similar business type.  Industry sectors have a flat structure and can be used as Contact Information for both Companies and Persons.
• Contact Information Industries: Industries are used to group segments of the economy according to business activity. As each industry can be broken down into sub-categories, there can be hundreds defined.  Industries can be used as information in both companies and persons.

Do it Yourself!!

Accounts Receivable is the customer's Financial Account. A running balance of individual debit and credit transactions is maintained, while an 'Active', 'Suspended' or 'Terminated' status reflects its operational condition.

What Comes First

To start using Accounts Receivable configure the System to support your business model. In the following table, find the configuration modules related to Accounts Receivable. 

Sub-module	Type	Classification	Navigation	Dig In
Accounts Receivable Classifications	Configuration		CONFIGURATIONFINANCE APPLICATIONACCOUNTS RECEIVABLESET UP CLASSIFICATIONS	Accounts Receivable
Accounts Receivable Definitions	Configuration		CONFIGURATIONFINANCE APPLICATIONACCOUNTS RECEIVABLESET UP BUSINESS DEFINITIONS	Accounts Receivable
Accounts Receivable Banks and Bank Account Types	Configuration		CONFIGURATIONFINANCE APPLICATIONACCOUNTS RECEIVABLESET UP BANK ACCOUNT TYPES CONFIGURATIONFINANCE APPLICATIONACCOUNTS RECEIVABLESET UP BANKS	Accounts Receivable
Accounts Receivable Payment Preferences	Configuration		CONFIGURATIONFINANCE APPLICATIONACCOUNTS RECEIVABLESET UP PAYMENT PREFERENCES	Accounts Receivable
Accounts Receivable Presentment Preferences	Configuration		CONFIGURATIONFINANCE APPLICATIONACCOUNTS RECEIVABLESET UP PRESENTMENT PREFERENCES	Accounts Receivable

Step 1: Setting Up Accounts Receivable Classifications

First, configure Accounts Receivable Classifications.

Accounts Receivable Classifications are used to separate Accounts Receivable into categories which can be later used by various System processes, for filtering.

Step 2: Setting Up Accounts Receivable Definitions

Secondly, you must configure an active Accounts Receivable Definition 

Accounts Receivable Definitions is the set of business rules used to control the behaviour of Accounts Receivable throughout their Life Cycle.

Through the Definition you can:

• Define the business rules related to:
  • Allocation Principle: the principle used to allocate credit transactions against debit transactions, which can be 
    • FIFO
      or
    • Against Item & FIFO
  • Credit Terms: The terms that define the allowed Credit Ratings and Credit Rating values to be set on Accounts as well as the Due Date rules which define how the due date of Invoices is calculated.
• Optionally, define allowed attributes and process automation to be used on Accounts Receivable:
  • Account Name Generation Method: Define whether the account name should be generated automatically and how to generate it.
  • Billing Address Rules: Define whether the Billing Address is mandatory.
  • Allowed Preferences: Define which of the following pre-configured preferences can be used by Accounts Receivable.
    • Classifications
    • Payment Preferences
    • Presentment Preferences
    • Banks & Bank Account Types

Step 3: Accounts Receivable Banks, Bank Account Types, Presentment and Payment Preferences

Configure the following modules for additional functionality and categorisation:

• Accounts Receivable Banks: Create the Banks that can be used as information in Accounts Receivable Payment Preferences, if the Payment Preference is classified as a direct debit.
• Accounts Receivable Bank Account Types: Create the Bank Account Types that can be used as information in Accounts Receivable Payment Preferences, if the Payment Preference is classified as a direct debit.
• Accounts Receivable Payment Preferences:  Define the preferred method of paying any outstanding amount. Payment Preferences may hold information which is needed to integrate to Third Party Systems and perform the Payment (e.g. Payment Gateway) bank account information in the case of direct debits or bank transfers.
• Accounts Receivable Presentment Preferences: Define the preferred method for sending bills to the customer owning the account and to export the bills or integrate them with Third Party Systems.

Do it Yourself!!

A Financial Transaction is an agreement between a buyer and a seller to exchange Services or Physical Goods for payment. The transaction’s nature is differentiated by its classification (Invoice, Credit Note, Payment, Refund etc.) It involves a change in the status of the finances of the businesses or individuals involved, and is reflected on the customer's Accounts Receivable balance.

What Comes First

To start using Financial Transactions configure the System to support your own business model. In the following table, find the configuration modules related to Financial Transactions. 

Sub-module	Type	Classification	Navigation	Dig In
Payment Methods	Configuration		CONFIGURATIONFINANCE APPLICATIONFINANCIAL TRANSACTIONSSET UP PAYMENT METHODS	Financial Transactions
Financial Transaction Types	Configuration		CONFIGURATIONFINANCE APPLICATIONFINANCIAL TRANSACTIONSSET UP TYPES	Financial Transactions
Rejection Reasons	Configuration		CONFIGURATIONFINANCE APPLICATIONFINANCIAL TRANSACTIONSSET UP REJECTION REASONS	Financial Transactions
Financial Transaction Definitions	Configuration		CONFIGURATIONFINANCE APPLICATIONFINANCIAL TRANSACTIONSSET UP BUSINESS DEFINITIONS	Financial Transactions
Financial Transaction Categories	Configuration		CONFIGURATIONFINANCE APPLICATIONFINANCIAL TRANSACTIONSSET UP CATEGORIES	Financial Transactions

Step 1: Setting up Payment Methods 

Start by configuring the Payment Methods used by Financial Transaction Types of Classification Payment.

Payment Methods are the options available to customers for paying for Products. The Payment Method is defined during the creation of Payments.

For each defined Payment Method,  provide a unique Name and Alternative Code.

Step 2: Setting up Financial Transaction Types

Financial Transaction Types must be configured next.

Financial Transaction Types determine the behaviour and the nature of each Financial Transaction. Multiple Financial Transaction Types can exist in the System.

For each Financial Transaction Type define:

• Classification: the nature of the transaction, including its notation in the double-entry accounting system (debit or credit). Financial Transaction Type Classifications are predefined in the System and cannot be overridden:
  • Invoice
  • Invoice Cancellation
  • Credit Note
  • Payment
  • Payment Cancellation
  • Refund
• Allowed Payment Methods: The predetermined ways to make a Payment. Available and Mandatory on Conditions only if the Classification if set to Payment.

Step 3: Setting Up Rejection Reasons

Rejection Reasons are defined next.

Rejection Reasons is the explanation for rejecting a Financial Transaction.  Only Financial Transactions in a 'Draft' state can be rejected.

Step 4: Setting Up Financial Transactions Definition

An 'Active' Financial Transactions Definition must be configured next.

Financial Transaction Definitions is a set of business rules used to control the behaviour of Financial Transactions throughout their Life Cycle.

Through the Definition you can:

• Define values for System Generated Financial Transactions Settings. Specify the Financial Transaction Types that will be selected automatically (i.e. by default) when a Financial Transaction of each Classification is created. A Financial Transaction Type can be specified for each of the following Classifications:
  
  • Invoice
  • Full Invoice Cancellation
  • Credit Note
  • Payment
  • Payment Cancellation
  • Refund
• Define Available Rejection Reasons: Defines the reasons for which Financial Transactions in a 'Draft' state can be rejected. It is mandatory to select the default Rejection Reason.

Step 5: Setting Up Financial Transactions Categories

Configure the following module for additional functionality and categorisation. You can skip the configuration of these modules if they are not required by your business model.

• Financial Transaction Categories: Used to classify Financial Transactions into generic groups based on common attributes. Financial Transaction Categories follow a hierarchical structure.

Do it Yourself!! 

Module	Navigation	Dig In
Manage Subscriptions	BILLINGSUBSCRIPTIONSMANAGE SUBSCRIPTIONS	Subscriptions

Become Subscriber is a Subscription Action which is used for creating a new Subscription from scratch.

The Action allows you to create all of the required entities at once, without switching between screens.

There are two ways to use "Become Subscriber":

• Creating Effective Subscriptions
  • Creates and Activates a Subscription
• Creating Draft Subscriptions
  • Creates the Subscription (may be activated later).

Creating Subscriptions

For each new Subscription the following steps defined through the Become Subscriber Data Entry page are required:

• Create a new Contact Information or use an existing one.
• Create a new Accounts Receivable or in case an existing customer (account owner) is selected, optionally also select their accounts.
• Specify the subscriber's Billing Address.
• Specify the subscriber's Subscription Address.
• Define the Subscription Terms which include the Subscription Type, Billing Term Scheme, Price Plan and Binding Period.
• Select the Services & Installed Items that will be provided to the subscriber by the Provisioning Provider (e.g. Nagravision SMSgw).

Once a Subscription is created, several business processes can be performed, such as the addition of new Services and Installed Items, the activation,  deactivation or termination of the Subscription, the starting or stopping of individual Services, the upgrading or downgrading of Services and others.
Refer to the table below for a list of all the available Actions that can be performed on Subscriptions.