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 Back to Communications Main Page 

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Learn to configure Communication Categories

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Table of Contents

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Navigating to Communication Categories

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CONFIGURATION > CRM APPLICATION > COMMUNICATIONS > SET UP CATEGORIES

What are Communication Categories?

Communication Categories are used to classify Communications into generic groups based on specific common attributes. Communication Categories follow a hierarchical tree structure.

  • Navigate to Communication Categories and explore existing entries via the Summary page. Communication Categories follow a hierarchical structure, with 'Parent' rows linked to multiple 'Children' rows directly beneath them.
  • Click on the link (Name or Number) of the record of your interest to open a modal with the related details. Select an existing Communication Category for the 'Parent' to make the specific Category a 'Child' or erase the 'Parent' name to make the specific Communication Category a 'Parent' itself.
  • Either SAVE the changes or cancel (X) and go back to the Summary page. 
  • Create a new Communication Category (ADD) or delete an existing one (REMOVE).
  • Use EXPAND ALL  to view 'Parents' and 'Children' and COLLAPSE ALL to only view 'Parents'.

Check the Validations & Restrictions Table below for a list of available Actions when working with Communication Categories including each Action's related validations, restrictions and additional information.   View the Attributes Table for a comprehensive description of Communication Categories fields.

COMMUNICATION CATEGORIES

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Validations & Restrictions

ActionValidationsRestrictionsAdditional Information
Create
  • Mandatory Fields must be defined.
  • Not Applicable
  • Not Applicable
Edit
  • Mandatory Fields must be defined.
  • Not Applicable
  • Not Applicable
Delete
  • Cannot delete a Communication Category if it is the 'Parent' node.
  •  Communication Categories cannot be deleted if they are already used by Communications which:
    • are not 'Completed' 
      OR 
    • are included in an 'Effective' Communication Template.
  • Deleted Communication Categories are still visible on entries created using those Categories.

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Attributes

An * indicates a field is mandatory.

Name

Description

Name*The name of the Communication Category.
Code*A code for the Communication Category.
DescriptionA description for the Communication Category.

Parent

The 'Parent' of the Communication Category, unless the Category is a 'Root'.

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