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Back to Financial Transactions Main Page

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Learn how you can to configure Payment Methods

What does this section cover?

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Table of Contents

Table of Contents
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Navigating to Payment Methods

Info

CONFIGURATION > FINANCE APPLICATION > FINANCIAL TRANSACTIONS > SET UP PAYMENT METHODS

What are Payment Methods?

A payment method is used to determine the way that customers chose to pay for services or physical goods. Payment Methods are the options available to customers for paying for Products. The Payment Method is defined during the creation of the payment.

Creating, Editing & Deleting Validations & Restrictions

of Payments.

  • Navigate to Payment Methods and explore existing records via the Summary page.  
  • Click on the link (Name or Number) of the record of your interest to enter the Data Entry page and see more detail.
  • Use the Actions Menu to create a NEW Payment Method, modify (EDIT) or DELETE an existing one.  
  • Use BACK to return to the Summary page and CANCEL  to revert any unwanted changes made to Payment Methods.   

Check the Validations & Restrictions Table below for a list of available Actions when working with Payment Methods including each Action's related validation, restrictions and additional information. View the Attributes Table for a comprehensive description of the Payment Methods fields.

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Validations & Restrictions Table

 Payment methods
ActionValidationsRestrictionsAdditional Information
General 
  • Not Applicable
  • Multiple payment methods can exists exist in the system but each one should have a unique name Name and alternative codeAlternative Code.
 
  • Not Applicable
Create
  • Mandatory Fields need to fields must be defined
 
  • NotApplicable
 
  • Not Applicable
Edit
  • Mandatory Fields need to fields must be defined
 
  • NotApplicable
 
  • Not Applicable
Delete 
  • Not Applicable
  • Payment Methods cannot be deleted if they are already used by payments which are still draft or if they are included in the list of allowed payment method in one of the available financial transaction types classified as payment.Deleted payment methods are still visible on payments which were Payments in a 'Draft' Life Cycle State or are classified as an Allowed Payment Method of a Financial Transaction Type.
  • Deleted Payment Methods are still visible on Payments created using those methods.
Payment Methods attributes 

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Attributes Table

An * indicates a field is mandatory

Name

Description

Main Information
Name*The name of the payment methodPayment Method.
Alternative Code*

The An alternative unique code of for the payment method. It should be mandatory and unique. On creating a new payment method it should default to the first letter of each word included in the name (in Capitals), if nothing else is specifiedPayment Method. Unless otherwise specified, the codes for new Payment Methods default to the Name's initials in capital letters.

DescriptionThe description of the payment method

Defining your own Payment Methods tailored to your company's needs

  • Navigate to CONFIGURATION > FINANCE APPLICATION > FINANCIAL TRANSACTIONS > SET UP PAYMENT METHODS
  • Either search for an existing one or from the Top Menu click on NEW
    Image Removed

  • MAIN INFORMATION

    1. Provide information for the following fields

      1. Name
      2. Alternative Code
      3. Description
  • From the Top Menu click on SAVE

    • LOG INFORMATION

    Include PageLog Information - GlobalLog Information - Global

    Deleting Payment Methods

    Include PageDeleting a record - GlobalDeleting a record - Global
    Payment Method.
    Log Information
    Log DetailsThe standard set of Log Details information available in all entities.
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